0101 Overview

This chapter establishes the Department of Veterans Affairs’ (VA) financial policies regarding the issuance and administration of Government purchase cards. Key points covered in this chapter:

• VA will adhere to the requirements of P. L. 112-194 – Government Charge Card Abuse Prevention Act of 2012;
• Only permanent VA employees are permitted to be cardholders;
• Program administrators, coordinators, approving officials, and cardholders must complete mandatory training;
• Cardholders must safeguard their purchase card; and
• Out-processing tasks must be followed before the release of a cardholder.

Additional details on VA’s financial policies and procedures for the Government Purchase Card Program are described in the following chapters of this volume:

• Chapter 2, Government Purchase Card for Micro-Purchases; and
• Chapter 3, Government Convenience Checks.

Pursuant to the Office of Inspector General’s (OIG) statutory independence found in P.L. 95-452,the Inspector General of the Department of Veterans Affairs will monitor, control and manage purchase card activities within their office.

0102 Revisions

Section	Revision	Office	Reason for Change	Effective Date
0104	Level 2 A/OPC 5 day requirement to report violations to Level 1 A/OPC	OFP	Consistency among policies	March  2026

For a complete list of previous policy revisions, see Appendix A.

0103 Definitions

Agency/Organization Program Coordinators (A/OPC) – A VA employee that serves as the primary point of contact for the Government Purchase Card Program for their agency/organization. The A/OPC oversees the administration of the Government Purchase Card Program in accordance with law, regulation, and policy.

Approving Official (AO) and Alternate Approving Official (AAO) – The AO and AAO ensures that the purchase card is used properly, authorizes cardholder purchases (for official use only), and ensures that monthly statements are reconciled in a timely manner.

Charge Card Portal (CCP) – VA’s internet-based system, which provides a variety of features intended to assist in the effective management of the Purchase Card Program, including training logs and electronic storage of supporting documents related to purchase card transactions, and storage of VA Form 0242.

Electronic Access System (EAS) – The charge card servicing bank’s internet-based system which provides a variety of reports and assists in the effective management of the purchase card.

Government Purchase Card (GPC) – A card that is similar in nature to a commercial credit card that is used to make payments for goods and services.

Government Purchase Cardholder – A VA employee who is delegated the authority to obligate funds on behalf of the Government and has successfully completed all mandatory training requirements.

Internal Controls – The organizational activities, plans, methods, policies, and processes used to reasonably ensure (1) programs achieve their intended results; (2) resources are used consistent with the organization/Department mission; (3) programs and resources are protected from waste, fraud, and mismanagement; (4) laws and regulations are followed; and (5) reliable and timely information is obtained, maintained, reported, and used for decision making.

Out-Processing – The process used when an employee retires, transfers, or leaves the VA.

Simplified Acquisition Procedures (SAP) – Methods prescribed in FAR Part 13.3 for purchasing goods or services. SAPs are designed for relatively simple Government requirements, and their use is subject to designated micro-purchase thresholds in FAR Part 2.101 and 41 U.S.C § 1901 for goods or services.

Split Purchase – A split purchase occurs when a cardholder intentionally modifies a known requirement into two or more purchases or payments to avoid exceeding their delegated purchase limit or the micro purchase threshold.

Unauthorized Commitment – A purchase made by a Government representative who lacked the authority to bind the Government or whom exceeded their delegated authority or a purchase that was not made in accordance with FAR and VARR requirements.

0104 Roles and Responsibilities

Assistant Secretary for Management and Chief Financial Officer (ASM/CFO) is responsible for oversight of all financial management activities relating to the direction, management, and administration of the VA Purchase Card Program.

Office of Acquisition and Logistics and Construction (OALC) is responsible for establishing acquisition policy and working across the Department to make strategic sourcing decisions that maximize its purchasing authority.

VHA Procurement and Logistics Office (PLO) and The Chief Procurement Officer (CPO) as designated by the Under Secretary for Health, is responsible for the oversight of the Purchase Card Program within VHA.

Responsible Officials are the highest ranking officials (senior executives or GS-15) within an individual office that possesses a purchase card. They are responsible for ensuring that their cardholders and AOs are complying with the policy as well as preventing and mitigating non-compliance.

Supervisors are responsible for ensuring that cardholders, Approving Officials (AOs), or Agency/Organization Program Coordinators (A/OPCs) in their line of authority are in compliance with this policy and for assessing appropriate disciplinary actions.

Agency/Organization Program Coordinators (A/OPCs) are responsible for oversight of the card program(s) for his or her agency/organization; establish purchase card accounts in the servicing bank’s Electronic Access System (EAS); serve as liaison between the cardholder and the servicing bank; provide on-going advice; review purchase card account activity; maintain necessary account information; monitor and track card program participants that violate policy; and ensure that the offices take appropriate action to address any instances of policy violations.

Level 1 A/OPC – The Financial Services Center (FSC) Charge Card Operations Division serves as the Level 1 A/OPC.

Level 2 A/OPCs – Provides oversight of the Purchase Card Program at the Administration level for the Veterans Health Administration (VHA), Veterans Benefits Administration (VBA), National Cemetery Administration (NCA), Office of Information and Technology (OI&T), Office of the Inspector General (OIG), and VA Central Office (VACO). This position provides technical advice and guidance to the lower-level A/OPCs and reports within 5 days any policy violations and resulting corrective actions to the Level 1 A/OPC.

Level 3 A/OPCs – serves as a liaison between Level 2 A/OPC and Level 4 A/OPCs. Level 3 A/OPCs, also known as Purchase Card Program Managers are responsible for:

• Providing technical advice and guidance to level 4 A/OPCs;
• Validating initial and refresher training has been taken;
• Reporting violations and disciplinary actions to the next level A/OPC within 5 days;
• Providing oversight of the Purchase Card Program at his/her hierarchy;
• Providing technical guidance for all cardholders and AOs under his/her hierarchy;
• Analyzing the effectiveness, efficiency and productivity of the Purchase Card Program under his/her hierarchy;
• Investigating potential violations and fraud indicators; and
• Managing and responding to external oversight organizations.

Level 4 A/OPCs – are responsible for the following:

• Entering the cardholder’s account application in the servicing bank’s EAS;
• Monitoring and tracking policy violations;
• Ensuring that supervisors take appropriate actions to address violations;
• Reporting violations and disciplinary actions to the next level A/OPC within 5 days;
• Providing oversight of the Purchase Card Program at the station-level;
• Ensuring mandatory purchase card training is completed and up to date for cardholders, AOs and AAOs;
• Providing technical guidance for all cardholders and AOs under his/her hierarchy;
• Analyzing the effectiveness, efficiency and productivity of the Purchase Card Program under his/her hierarchy;
• Investigating potential violations and fraud indicators; and
• Managing and responding to external oversight organizations.

Approving Officials (AOs) and Alternate Approving Official (AAOs) are responsible for the following:

• Working with direct line supervisors to identify qualified employees to be cardholders;
• Recommending single purchase and monthly purchase thresholds in conjunction with the A/OPC, Fiscal Office, and the delegating authority;
• Providing guidance to cardholders in response to issues they raise related to use of the purchase card;
• Ensuring that only authorized purchases are made;
• Ensuring timely reconciliation of charges made by cardholders;
• Reporting to the Level 4 A/OPC whenever purchase cards are lost, stolen, or compromised;
• Monitoring and reporting to the A/OPC when cardholders transfer, retire, are terminated, or for any other reason have no further need of a purchase card;
• Monitoring and reporting disciplinary actions resulting from cardholder misuse within 5 days to the Level 4 A/OPC;
• Review spending thresholds and the need for cards annually in accord with 41 U.S.C. §§ 1902, 1909; and
• Completing mandatory training related to their approving official duties.

Cardholders ensure proper adherence to purchase card policies, and are limited to acquisition, logistics, finance personnel, prosthetics, and other such personnel approved on a limited basis by the level 2 A/OPC. Cardholders are responsible for the following:

• Adherence to purchase card policies;
• Completing mandatory training related to their purchase card duties;
• Surrendering the purchase card upon termination of employment, retirement, or transfer to a new position;
• Being knowledgeable of purchase card policies, hierarchy of purchases, and the limitations on spending thresholds and vendor selection;
• Reporting to the AO, Level 4 A/OPC, and servicing bank whenever purchase cards are lost, stolen, or compromised;
• Making authorized purchases; and
• Uploading documentation related to purchases to an approved automated imaging system.

0105 Policies

010501 General Policies

1. Cardholders, Approving Officials (AOs), Agency/Organization Program Coordinators (A/OPCs), and Purchase Card Program Managers must comply with the requirements in OMB Circular A-123, Appendix B, Improving the Management of Government Charge Card Programs.
2. All VA program administrators, cardholders, AOs, and A/OPCs must ensure compliance with P. L. 112-194, “Government Charge Card Abuse Prevention Act of 2012”.
3. The Principal Executive Director and Chief Acquisition Officer (CAO), OALC, delegated the authority for micro-purchases, in conjunction with the GSA Government Purchase Card Program, to the Assistant Secretary for Management and Chief Financial Officer (ASM/CFO).
4. ASM/CFO has further delegated this authority to the Under Secretaries, Assistant Secretaries, and Other Key Officials, with the stipulation that this authority can be re-delegated to employees no lower than the GS-15 level. Refer to Appendix C for the delegation of authority for micro-purchases.
5. Supervisors must incorporate purchase card duties as a component of each Cardholder, AO, and A/OPC’s performance plan/standards.
6. Supervisors of cardholders, AOs, and A/OPCs must ensure that the employees are properly carrying out their duties and dispense timely and proper disciplinary actions.
7. A/OPCs, AOs, AAOs, and cardholders must complete mandatory training prior to their participation in the Purchase Card Program. Training certificates must be stored in the Charge Card Portal (CCP).  Administrations and Staff Offices may identify additional training requirements. For more information see Appendix B.
8. Refresher training is required every two years for all program participants. Failure to complete training prior to the expiration date will result in immediate suspension of the cardholder’s account(s) and/or revocation of program official’s duties.
9. Cardholders with authority above the micro-purchase threshold must have the necessary acquisition training to meet statutory requirements for Federal Acquisition Certification-Contracting (FAC-C) (Professional) and be issued a warrant. An AO does not need to be a warranted contracting officer but must possess the same FAC-C certification, as the cardholder.
10. Cardholders paying for arbitration services above the micro-purchase threshold up to $50,000, in accordance with Federal Acquisition Regulation (FAR) Class Deviation memorandum dated May 3, 2024, must in accordance with FSC News Flash, FY 2024, Issue 16, dated May 17, 2024, establish a separate purchase card account for these payments. The account may only be used for the authorized payment of arbitration services. See Appendix D for specific information required on VA Form 0242 (Governmentwide Purchase Card Certification Form) to establish this type of account.
11. Supervisors and A/OPCs will use VA Form 0242 to delegate authority to an individual to obtain and utilize the purchase card to procure and pay for goods and services.
12. All warranted contracting officers who are cardholders must upload a copy of their current warrant into the Electronic Contract Management System (eCMS) prior to the submission of VA Form 0242 to the FSC.
13. VA Form 0242 must be updated when the following changes occur:
    • Change in AO or Alternate AO;
    • Adding an Alternate AO;
    • When a cardholder legally changes their name; or
    • Increasing the single purchase limit higher than the originally requested amount on the approved VA Form 0242 for a current cardholder.
14. Stations must maintain appropriate segregation of duties within the Purchase Card Program to ensure roles and responsibilities do not overlap. All roles that include responsibility for overseeing, auditing, and reporting cannot be issued a purchase card. For example, a cardholder cannot also be the A/OPC or AO for his/her account(s).
15. To ensure that AOs can perform an adequate review and verification of cardholder transactions, AOs are limited to no more than 25 purchase card accounts under his/her purview. VHA Prosthetic purchase card accounts are exempt from this limit and may have a ratio as high as 40 purchase card accounts to one AO.
16. Cardholders’ conduct must meet the highest ethical standards. Each cardholder and AO has a duty to protect and conserve Government property and will use purchase cards only for authorized purposes. The standards of conduct, which apply to cardholders, further state that employees may not solicit or accept any gratuity, gift, favor, entertainment, loan, or anything of monetary value from any party doing business with or seeking to obtain business with VA (5 C.F.R. § 2635.202). Employees may seek ethics advice from their regional counsel or an ethics official at the Office of General Counsel.
17. Cardholders must safeguard their purchase cards in a secure location, such as a locked drawer, to protect against theft, loss, and forgery.

010502 New Purchase Card Accounts

1. Cardholders must be nominated by either the employee’s direct-line supervisor or their AO.
2. All cardholders, AOs, and A/OPC must be permanent VA employees, except for Department of Defense active-duty military service members who are assigned at a joint integrated Federal Health Care Center.
3. Contractors cannot be an A/OPC, AO, or cardholder.
4. When requesting the establishment of a new purchase card account the requestor or the Level 4 A/OPC must identify an existing account to be closed (i.e., “the one in, one out rule”).
5. To allow for processing time and to minimize the impact on Departmental operations, existing accounts marked for closure, as the result of opening a new account, can remain open for up to 30 days after the opening of the new account.
6. To request a new purchase card account the Level 4 A/OPCs must submit a purchase card account application (VA Form 0242) in the servicing bank’s EAS.
7. Before creating a VA Form 0242 request, the Level 4 A/OPC will verify that required Talent Management System (TMS) training has been completed for the cardholder, AO, and AAO (if applicable). Proof of verification shall be maintained for audit purposes.
8. VA Form 0242 will be routed electronically for signature to the delegated authority as specified in Appendix C and then to the Level 1 A/OPC for final approval. See Appendix D for additional information on completing VA Form 0242 and the certification process.
9. FSC will review and verify the application in the servicing bank’s EAS after a fully approved VA Form 0242 is received. This review will be performed for all accounts, including those belonging to warranted contracting officers.
10. Purchase cards when issued must bear the name of the employee as it appears in the Global Address List (GAL).

010503  Purchase Card Limits

1. Requests to increase or decrease the purchase card single purchase limit must be submitted via email to purchasecardops@va.gov for action.
2. Purchase card accounts that were reduced to a spending limit of $1 due to Executive Order 14222, cannot be increased unless the account is being increased as a result of another account being reduced or closed. Requests should be sent via email to purchasecardops@va.gov.
3. Spending and account limits reduced due to policy violations or audit findings cannot be restored or increased by FSC until the underlying policy violation or audit finding has been resolved.
4. Requests to increase purchase card account limits must include, at a minimum, the account number, cardholder’s name, the requested limit and a justification. The requested limit cannot exceed the authorized spending limit on the cardholder’s most current approved VA Form 0242 in CCP.
5. Prior to increasing a purchase card single purchase limit, FSC must verify that the account’s transaction reconciliations are up to date.
6. Purchase card accounts with a spending limit at $1 that have been inactive for at least six months will be closed. Thirty-days’ notice will be given by the FSC to the cardholder and the Level 4 A/OPC prior to closing the account.

010504 Out-Processing

1. Cardholders must perform the tasks listed below, before they can be cleared of their duties (or out-processed) by their AO and A/OPC:
   • Complete the Separation Notice and Employee Debt Clearance form (VA Form 3248) or a station specific version of this form. Cardholders may contact their supervisor or payroll office for the station specific version of the 3248;
   • Provide the AO with a complete list of outstanding transactions, as well as the receipts and any other documents related to the outstanding transactions prior to departing the position. The list of outstanding transactions should note any unapproved, unresolved, or disputed transactions, and should include any documentation necessary to support the status of those transactions; and
   • Turn in their assigned purchase card(s) to the Level 4 A/OPC for closure and destruction.
2. Cardholders will not create any new transactions during his or her final two weeks before leaving VA employment or transferring to a new position within VA.
3. When out-processing a cardholder, the AO must perform the following tasks:
   • Verify that all outstanding transactions in the servicing bank’s EAS, Integrated Funds Distribution Control Point Activity (IFCAP), and iFAMS are processed and reconciled on the account. (IFCAP transactions can be re-assigned to an alternate cardholder for action);
   • Close out any open/outstanding and/or pending transactions with vendors and within VA’s systems; and
   • Notify the Level 4 A/OPC that they are to cancel the cardholder’s account(s).
4. The Level 4 A/OPC will terminate the cardholder’s account(s) immediately upon notification from the AO or from the cardholder and will destroy the card(s) upon receipt.

010505 Lost or Stolen Cards

1. Cardholders must report lost or stolen purchase cards immediately to the Level 4 A/OPC and to the servicing bank. In addition, cardholders must provide written notice of the loss or theft to the AO and A/OPC. The notification must include the below information:
   • Account number;
   • Cardholder’s name;
   • Date lost or stolen;
   • Location of the loss or theft;
   • Date reported to the VA police (if theft occurred on Federal property);
   • Date and time the loss was reported to the VA servicing bank;
   • Transactions made by the cardholder on the date the purchase card was lost or stolen; and
   • Include any other relevant information describing the loss or theft.
2. VA is not liable for unauthorized charges on lost or stolen purchase cards when the loss is properly reported to the servicing bank. Cardholders and AOs should ensure that only valid charges appear on the account and should work with the servicing bank to ensure unauthorized charges are properly disputed.

010506 Record Retention

1. Record retention must be in accordance with National Archives and Records Administration (NARA) 410, General Schedule 6 and FAR subpart 4.805. Charge card documents and receipts are required to be maintained for 6 years. Cardholders will upload supporting documentation for each transaction into the Charge Card Portal (CCP) system when available.
2. Below is a list of supporting documentation pertaining to the issuance and termination of a purchase card that must be retained by the cardholder’s department:
   • Training certifications;
   • VA Form 0242;
   • Contracting warrant, if applicable; and
   • Out-processing form.

0106 Authorities and References

• United States Code (U.S.C.)
  • 31 U.S.C. § 3905, Payment Provisions Relating to Construction Contracts
  • 38 U.S.C. § 3319, Authority to Transfer Unused Education Benefits to Family Members
  • 38 U.S.C. § 8123, Procurement of Prosthetic Appliances
  • 41 U.S.C § 1901, Simplified Acquisition Procedures
  • 41 U.S.C. § 1902, Procedures Applicable to Purchases Below Micro-Purchase Threshold
  • 41 U.S.C. § 1909, Management of Purchase Cards
• Code of Federal Regulations (C.F.R.)
  • 5 C.F.R. 2635, Office of Government Ethics, Standards of Ethical Conduct for Employees of the Executive Branch
  • 38 C.F.R. § 17.36, Enrollment – Provision of Hospital and Outpatient Care to Veterans
• • Federal Acquisition Regulations (FAR)
  • FAR Part 23 Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace
  • FAR Subpart 1.602-3 – Ratification of unauthorized commitments
  • FAR Subpart 2.101 – Definitions
  • FAR Subpart 4.805 – Storage, handling, and contract files
  • FAR Subpart 13.003(c)(2)
  • FAR Subpart 13.3 – Simplified Acquisition Methods
  • FAR 13.301 Governmentwide commercial purchase card
  • FAR Subpart 22.10 – Service Contract Labor Standards
  • FAR Subpart 29.302 – Application of State and local taxes to the Government
  • FAR Subpart 39.2 – Information and Communication Technology
• Treasury Financial Manual Volume I, Chapter 4700, Agency Reporting Requirements for the Financial Report of the United States Government
• Federal Acquisition Regulation (FAR) Class Deviation to FAR 2.101 with Respect to FAR 13.301, Governmentwide Commercial Purchase Card
• Treasury Financial Manual Volume I, Chapter 4700, Agency Reporting Requirements for the Financial Report of the United States Government
• Federal Acquisition Regulation (FAR) Class Deviation to FAR 2.101 with Respect to FAR 13.301, Governmentwide Commercial Purchase Card
• FSC News Flash FY24 Issue 16 – FAR Deviation for Payment of Arbitration Services on the Purchase Card
• General Services Administration (GSA) Smart Pay Program
• OMB Memorandum M-13-21, Implementation of the Government Charge Card Abuse Prevention Act of 2012, dated September 6, 2013
• OMB Circular A-123, Management’s Responsibility for Internal Control, Appendix B, Improving the Management of Government Charge Card Programs
• OMB Circular A-123, Management’s Responsibility for Internal Control, Appendix C, Requirements for Effective Estimation and Remediation of Improper Payments
• P.L. 95-452, Inspector General Act of 1978
• P.L. 112-194, Government Charge Card Abuse Prevention Act of 2012, October 5, 2012
• Public Law 115-91, National Defense Authorization Act for Fiscal Year 2018
• Executive Order 14222
• VA Financial Policy Publications
  • Volume XVI, Chapter 2 – Government Purchase Card for Micro-Purchases
  • Volume XVI, Chapter 3 – Government Convenience Checks
• Simplified Acquisition Procedures (SAP)
• VA OALC Acquisition Academy Web site

0107 Rescissions

Volume XVI, Chapter 1 – Administrative Actions for Government Purchase Cards, December 2025.

Appendix A: Previous Policy Revisions

Section	Revision	Office	Reason for Change	Effective Date
Various	Completed full review	OFP	Updated guidance	December  2025
0103	Updated several definitions	OFP	Consistency among financial policies	December 2025
0104	Formatted for consistency	OFP	Consistency among financial policies	December 2025
0106	Updated Authorities and References to current guidance	OFP	Full review	November 2025
Appendix C	Updated DOA to the OALC Principal Executive Director in accordance with the Services Acquisition Reform Act of 2003	OFP	Sunset of previous DOA	December 2025
Appendix D	Updated to reflect current process flow	OFP	Updated guidance	December 2025
010503	Added section with information on how to request an increased spending limit and closing of accounts due to six months of inactivity.	OFP	Leadership Directed	August 2025
0106	Added link to Executive Order 14222	OFP	Leadership Directed	August 2025
0101	Recognized VA OIG’s oversite of their GPC program.	OFP	Leadership Directed	July 2025
010102	New section to explain the process for new purchase card accounts, adding the rule of “one out, one in.”	OFP	Leadership Directed	July 2025
Appendix E	New appendix added with information supporting OIG’s oversight of their GPC program.	OFP	Leadership directed.	July 2025
10501	Added information on requesting GPC for payment of arbitration services.	OFP	Federal Acquisition Regulation (FAR) Class Deviation to FAR 2.101(b).	June 2024
Appendix D	Updated requirements to VA Form 0242 specific to separate purchase accounts for payment of arbitration services.	OFP	FSC News Flash, FY24, Issue 16.	June 2024
Various	Reformatted chapter to current standards.	OFP	Leadership directed.	June 2024
All	New Policy.	OFP	Create separate chapters from Volume XVI – Charge Card Programs/Chapter 1 Government Purchase Card Program.	June 2018
Various	Reformatted to new policy format and completed 5 year review.	OFP	Reorganized chapter layout.	June 2018
Various	Roles and Responsibilities	OFP	Strengthened Internal Controls and updated language on accountability to be more clear and concise.	June 2018

Appendix B: Government Purchase Card Training Requirements

The table below lists the mandatory training requirements for Cardholders, AOs, AAOs, and A/OPCs. All personnel must complete the initial and refresher training and keep a copy of all training certificates as proof of completion.

• The cardholder will submit their training certificates and completed VA  Form 0242, via email or hardcopy to the AO.
• The AO will sign the VA  Form 0242 and forward it and the training certificates to the Level 4 A/OPC via email or hardcopy.
• The Level 4 A/OPC will review the VA Form 0242 and all training documentation in the Charge Card Portal (CCP).
• When all documentation is properly completed, the Level 4 A/OPC will create a purchase card account in the servicing bank’s EAS.
• All personnel must complete his or her refresher training within the required interval which will be verified in CCP.

Course Title	Cardholder	Approving Official	A/OPC
VA Online Purchase Card Training (TMS Course #: VA 5863)	Every two years	Every two years	Every two years
GSA SmartPay Purchase Card Training for Cardholders (Course# 3870979)	Every two years	Every two years	N/A
Unauthorized Commitment Training (TMS Course #: 1701572)	Every two years	Every two years	Every two years
GSA SmartPay Agency Organization Program Coordinator Training Course (3870980)	N/A	N/A	Every two years

Appendix C: Delegation of Authority for Use of a Purchase Card

The VA has three current delegations of authority associated with the purchase card. The delegations are attached, and summarized below:

• The VA Secretary has designated the Executive Director, Office of Acquisition, Logistics and Construction (OALC) as the Acting Chief Acquisition Officer for the Department of Veterans Affairs;
• The Principal Executive Director, Office of Acquisition, Logistics, and, Construction (OALC) delegated authority to the Assistant Secretary for Management and Chief Financial Officer, Office of Management (OM), to issue Government purchase cards and manage the Government Purchase Card Program; and
• The Under Secretary of Health has re-delegated the micro-purchase threshold authority for issuing purchase cards to the Chief of Procurement and Logistics office (PLO) for all the Veteran Affairs Medical Centers, in conjunction with the OM financial oversight.

The Assistant Secretary for Management and Chief Financial Officer, via this policy chapter, has re-delegated the authority to approve the issuance of purchase cards and the approval of VA Form 0242, to the Under Secretaries, Assistant Secretaries, and Other Key Officials, and has authorized re-delegation of this authority to VA employees no lower than a GS-15 level.

Subject: Delegation of Authority Defined by the Services Acquisition Reform Act of 2003 to the Principal Executive Director, Office of Acquisition, Logistics, and Construction (OALC) (VIEWS 00090013)

To: Secretary (00)

1. This memorandum requests the designation of the Department of Veterans Affairs’ Chief Acquisition Officer (CAO) to the OALC Principal Executive Director in accordance with the Services Acquisition Reform Act of 2003.
2. Title 41 United States Code (U.S.C.) § 414, requires the CAO to have acquisition management as that official’s primary duty and requires you to appoint or designate the CAO with the critical functions as delineated in the attached delegation. If approved, this delegation will also fulfill the requirement to designate a “non-career” employee.
3. I propose the effective date of the delegation remain effective until the appointment of an OALC Assistant Secretary who will assume the duties of the CAO, pursuant to 38 U.S.C. § 308.
4. If you have any questions, please contact Phillip W. Christy, Associate Executive Director, and (202) 461-6986.

Pamela Powers

Attachment

APPROVE

/s/ Robert L. Wilkie                                                               10SEPT18

MEMORANDUM FOR THE UNDER SECRETARIES, ASSISTANT SECRETARIES, AND OTHER KEY OFFICIALS

SUBJECT: Delegation of Authority Defined by the Services Acquisition Reform Act of 2003 to the Principal Executive Director, Office of Acquisition, Logistics, and Construction (OALC) (VIEWS 00090013)

1. DELEGATION.

1. This memorandum designates the OALC Principal Executive Director as the Chief Acquisition Officer (CAO) for the Department of Veterans Affairs (VA) and delegates the following responsibilities identified by the Services Acquisition Reform Act of 2003 to the incumbent.
2. This delegation includes, but is not limited to, the authority to:
   1. Advise and assist the Secretary on the appropriate business strategy to achieve VA’s mission.
   2. Advise and assist the Secretary and other VA officials in ensuring that acquisition activities contribute to achieving VA’s mission.
   3. Monitor and evaluate the performance of VA’s acquisition programs based on applicable performance measurements.
   4. Establish policies, procedures, and practices that increase the use of full and open competition in the acquisition of goods and services by the executive agency.
   5. Increase appropriate use of performance-based contracting and performance specifications in VA’s acquisition activities.
   6. Make VA’s acquisition decisions consistent with all applicable laws, regulations, and policies.
   7. Establish clear lines of authority, accountability, and responsibility for VA’s acquisition decisions.
   8. Manage the direction of VA acquisition policy, including implementation of VA’s acquisition regulations, policies, and standards.
   9. Develop and maintain a VA acquisition career management program to ensure that VA has a professional acquisition workforce.
   10. Review, as part of VA’s strategic planning and performance evaluation process, current requirements for VA personnel regarding knowledge and skill in acquisition resource management and determine whether such requirements adequately facilitate the achievement of the performance goals established for VA’s acquisition management.
   11. Develop, if necessary, strategies and specific plans for hiring, training, and professional development for VA’s acquisition personnel.
   12. Report to the Secretary on the improved progress made by VA acquisition management capability.

2. AUTHORITY. Section 1421 of the Services Acquisition Reform Act, Public Law 108-136; 41 United States Code§ 414, et seq.

3. RESTRICTIONS. This delegation cancels and supersedes the previous delegation, signed February 12, 2009, designating the OALC Executive Director as the Acting CAO.

4. REDELEGATION. The OALC Principal Executive Director may further delegate the authorities of the CAO, subject to the provisions of§ 1421 of Public Law 108-136.

5. EFFECTIVE DATE. This designation and delegation of authority is effective upon signature and remains in effect until the appointment of an Assistant Secretary who will assume the duties of the CAO.

/s/ Robert L. Wilkie

MEMORANDUM FOR THE ASSISTANT SECRETARY FOR MANAGEMENT
AND CHIEF FINANCIAL OFFICER
MAY 23 2016

SUBJECT: Micro-Purchase Delegation of Authority

1. DELEGATION.
   1. This memorandum delegates to the Assistant Secretary for Management and Chief Financial Officer micro-purchase authority, solely in conjunction with the Government-wide commercial purchase card program.
   2. In accordance with the Federal Acquisition Regulation (FAR) Part 2 – Definitions of Words and Terms, “Micro-purchase threshold” means $3,500, except it means –
      1. For acquisitions of construction subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Constructions), formerly know as the Davis-Bacon Act, $2,000;
      2. For acquisitions of services subject to 41 U.S.C. chapter 67, Service Contract Labor Standards, formerly known as the Service Contract Act of 1965, $2,500; and
      3. For acquisitions of supplies or services that, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical or radiological attack as described in 13.201(g)(1), except for constructions subject to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction) (41 U.S.C. 1903) –
         1. $20,000 in the case of any contract to be awarded and performed, or purchase to be made, inside the United States; and
         2. $30,000 in the case of any contract to be awarded and performed, or purchase to be made, outside the United States.
            
2. AUTHORITY. Memorandum for the Under Secretaries, Assistant Secretaries, and other Key Officials, dated February 12, 2009, Subject: Delegation of Authority Defined by the Service Acquisition Reform Act of 2003, to the Executive Director, Office of Acquisition, Logistics and Construction (attached).
   
3. RESTRICTIONS. All procurements must be made in accordance with the applicable laws and regulations including but not limited to, the FAR and the VA Acquisition Regulation. This delegation cancels and superseded all previous delegations of authority that may conflict with this delegation.
   
4. REDELEGATION. The Assistant Secretary for Management and CFO may redelegate this authority as authorized in the attached February 12, 2009, memorandum.
   
5. EFFECTIVE DATE. This delegation of authority is effective upon signature and remains in effect until rescinded by the CAO.

/Signed/
Gregory L. Giddens

1. DELEGATION. This memorandum assigns to the Chief Procurement and Logistics Officer the authority to delegate the use of government purchase cards and convenience checks.
   
2. AUTHORITIES. VA Financial Policy, Volume XVI, Charge Card Programs, Chapter 01, Government Purchase Card Program, dated July 2016.
   
3. RESTRICTIONS. None. This delegation cancels and supersedes all previous delegations of authority that may conflict with this delegation.
   
4. REDELEGATION. The Chief Procurement and Logistics Officer may further re-delegate this authority per VA Financial Policy, Volume XVI, Charge Card Programs, Chapter 01, Government Purchase Card Program, Section 010201 A, dated July 2016.
   
5. EFFECTIVE DATE. This delegation of authority is effective upon signature and will expire 2 years after the date delegated.

/Signed/
David J. Shulkin, M.D.

Appendix D: Completing VA Form 0242 and the Certification Process

1. All Government purchase cardholders must complete VA Form 0242 in the online Charge Card Portal (CCP) to finalize the process of obtaining a purchase card with procurement authority.
2. The A/OPC (typically Level 4) must establish the digital VA Form 0242 in CCP:
   1. The cardholder, AO, and AAO (if applicable) will sign VA Form 0242 in CCP, certifying that they understand the policies and regulations relative to micro-purchase requirements. CCP will validate that each individual has completed all mandatory training at the point of signature.
   2. The Level 4 A/OPC will sign the form, certifying that the cardholder, AO, and AAO (if applicable) have completed all mandatory training. CCP will validate that the A/OPC has completed all mandatory training when they sign the VA Form 0242.
   3. After the A/OPC signs the VA Form 0242, it then must be signed by the Delegation of Authority (DOA) with the authority to issue purchase cards as specified in Appendix C. The DOA may be no lower than GS-15.
   4. After the DOA signs the VA Form 0242, the level 4 A/OPC will notify the Level 1 A/OPC that the form is ready for final approval in CCP by sending an email to purchasecardops@va.gov. A copy of the signed form is returned to the local A/OPC for recordkeeping.
   5. If there are changes to the single procurement threshold, the AO, and/or the AAO, a revised VA Form 0242 must be completed in CCP following the same process as outlined above.
3. In accordance with FSC News Flash FY 24, Issue 16, cardholders authorized to pay arbitration services up to $50,000 must establish a separate purchase card account using VA Form 0242, the form must be established in CCP with the following information:
   1. Department Name/Warrant Number field on the form must include the word “ARBITRATION” for tracking and identification purposes; and
   2. The single procurement limit (SPL) may not exceed $50,000.
4. VHA Government purchase cardholders authorized to pay for prosthetic implant devices under 38 U.S.C. § 8123 up to $100,000 must establish a separate purchase card account using VA Form 0242 in CCP with the following information:
   1. Department Name/Warrant Number field must reflect “8123” for tracking and identification purposes; and
   2. The SPL may not exceed $100,000.
5. Questions or concerns related to the purchase card, VA Form 0242, or CCP, contact via email to purchasecardops@va.gov.

Appendix E: VA OIG Oversight of its GPC Program

OIG must comply, operate, monitor, and report on OIG’s purchase and travel card programs, in accordance with the following applicable laws and regulations:

1. P. L. 95-452 , Inspector General Act of 1978
2. 38 U.S.C § 8127 , Small Business Concerns and Controlled by Veterans: Contracting Goals and Preferences;
3. 5 C.F.R. Part 1315 , Prompt Payment;
4. 31 U.S.C. § 1341 , Anti-deficiency Act;
5. 5 C.F.R. § 2635.704 , Standards of Ethical conduct for Employees of the Executive Branch, Misuse of Position, Use of Government Property;
6. 48 C.F.R. Part 13 , Simplified Acquisition Procedures; Part 32.11 , Electronic Funds Transfer;
7. Executive Order 13360 , Contracting with Service-Disabled Veteran Business, October 26, 2004;
8. OMB Circular A-123 , Management’s Responsibility for Internal Control, Appendix B, A Risk Framework for Government Charge Card Programs
9. U.S. Government Accountability Office (GAO), Principles of Federal Appropriations Law -Entertainment, Recreation, Morale, and Welfare;
10. P.L. 112-194 , Government Charge Card Abuse Prevention Act of 2012, October 5, 2012;
11. OMB Memorandum M-13-21 , Implementation of the Government Charge Card Abuse Prevention Act of 2012, dated September 6, 2013;
12. P.L. 115-91 , National Defense Authorization Act for Fiscal Year 2018;
13. P.L. 115-407 , Veterans Benefits and Transition Act of 2018; and
14. 31 C.F.R. § 1 , Department of Justice, Freedom of Information Act regulations.