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Chapter 02 – VA’s Budget Cycle and Fund Symbols

Volume II - Appropriations Funds and Related Information

Date Approved: March 15, 2023

Financial Documents

Volume II - Appropriations Funds and Related Information

Chapter 02 – VA’s Budget Cycle and Fund Symbols

Questions concerning this policy chapter should be directed to:

0201 Overview

This chapter establishes the Department of Veterans Affairs’ (VA) financial policies for the budget cycle.

Key points covered in this chapter:

  • An approved budget results in an appropriation to carry out VA programs;
  • An appropriation represents legal authority, granted by Congress and signed into law by the President, for VA to incur obligations and make disbursements of funds in accordance with the appropriation act;
  • VA’s budget cycle includes budget formulation, transmittal, congressional action, budget execution, and audit/review;
  • VA will formulate, submit and execute the budget in accordance with Office of Management and Budget (OMB) Circular A-11, Preparation, Submission, and Execution of the Budget;
  • VA will ensure that obligations and expenditures stay within authorized budget limits; and
  • VA will comply with the Antideficiency Act (ADA), 31 U.S.C. § 1341.

0202 Revisions

Section Revision Requesting Office Reason for Change Effective Date
0203 Updated definitions OFP To ensure definitions are consistent with those of other policies September 2024
020501 Replaced names of acts with codification references in 31 U.S.C. OFP To reformat statutory references September 2024
0206 Added 38 U.S.C. § 117 to Authorities and References section and made additional updates to include adding the USC citation and removing the name of the act or public law reference. OFP To support Advance Appropriation policy statements and other updates to align with Exec Sec Style Guide. September 2024
0206 Updated Obligations reference OFP Volume and chapter number changed September 2024
Appendix C Revised listing of VA Funds in accordance with FAST Book OFP To ensure policy has current list of VA Funds September 2024

For a complete listing of previous policy revisions, see Appendix A.

0203 Definitions

Allotments – Subdivisions of apportionments that are made by VA to the heads of administrations or offices. These are level three of funds control. As directed by 31 U.S.C. § 1514, allotments will be issued at the highest level that is practical and consistent with effective and efficient management; accordingly, allottees shall not be financed from more than one allotment for each appropriation or fund account. Allotments are the formal mechanism by which VA assigns responsibility for compliance with VA’s administrative control of funds and the ADA. VA establishes the legal limitations under the ADA at the allotment level.

Allowances – Subdivisions of suballotments.

Allocation – A delegation, authorized in law, by one agency to another agency, of its authority to obligate budget authority and outlay funds. 

Annual Appropriations – Also called fiscal year or one-year appropriations, are made for a specified fiscal year (October 1 – September 30) and are available for obligation only during the fiscal year for which they are appropriated. All appropriations are presumed to be annual appropriations unless the appropriation act expressly provides otherwise

Antideficiency Act – Federal law that prohibits the making of expenditures or the incurring of obligations in advance of an appropriation; prohibits the incurring of obligations or the making of expenditures in excess of amounts available in appropriation or fund accounts unless specifically authorized by law (31 U.S.C. § 1341(a)); prohibits the acceptance of voluntary or personal services unless authorized by law (31 U.S.C. § 1342); requires the Office of Management and Budget (OMB), via delegation from the President, to apportion appropriated funds and other budgetary resources for all executive branch agencies (31 U.S.C. § 1512); requires a system of administrative controls within each agency (see 31 U.S.C. § 1514 for the administrative divisions established); prohibits incurring any obligation or making any expenditure in excess of an apportionment or reapportionment or in excess of other subdivisions established pursuant to 31 U.S.C. § 1517; and specifies penalties for deficiencies.

Apportionment – Distribution made by OMB of amounts available for obligation in an appropriation or fund account into amounts available for specified time periods, programs, activities, projects, objects, or any combination of these. The apportioned amount limits the obligations that may be incurred. An apportionment may be further subdivided by VA to an Administration or Staff Office. These are level two of funds control.

Appropriation Act – A statute that generally provides legal authority for Federal agencies to incur obligations and to make payments out of the Treasury for specified purposes. An appropriation act fulfills the requirement of Article I, Section 9, of the U.S. Constitution, which provides that “no money shall be drawn from the Treasury, but in consequence of appropriations made by law.” Under the rules of both houses, an appropriation act should follow enactment of authorizing legislation.

Appropriation Fund Account – An appropriation account encompasses several activities or projects and may be subject to restrictions or conditions applicable to only the account, the appropriation act, titles within an appropriation act, other appropriation acts or the Government as a whole.

Budget Authority – The authority provided by law to incur financial obligations that will result in outlays. The specific forms of budget authority are appropriations, borrowing authority, contract authority, and spending authority from offsetting collections.

Budget Formulation – A multi-phase process of budget development, justification and decision making that culminates with the enactment of an appropriations bill.

Budgetary Account – An account that reflects budgetary operations and conditions, such as estimated revenues, appropriations, and obligations. Budgetary accounts are used to record all transactions within the budget.

Budgetary Resources – Amounts available to incur obligations in a given year. Budgetary resources consist of new budget authority, unobligated balances of budget authority provided in previous years, direct spending authority, and obligation limitations.

Budget Submission – An annual detailed plan of anticipated revenues and obligations presented as a request to Congress aligned with the President’s Budget Request from OMB. Appropriations required to support the execution of the plan is central to this request.

Continuing Resolution (CR) – An appropriation act that provides budget authority for Federal agencies, specific activities, or both, to continue in operation when Congress and the President have not completed action on the regular appropriation acts by the beginning of the fiscal year. A continuing resolution is passed by both houses of Congress, signed into law by the President and may be enacted for the full year, up to a specified date or until regular appropriations are enacted. It usually specifies a maximum rate at which the obligations may be incurred, based on levels specified in the resolution.

Continuing Resolution (CR) Control Sheet – CR Control Sheet is issued as guidance by OB and this document contains the authority of an apportionment and an allotment for funds impacted by a CR.

Expenditure Account – An account used to incur obligations and make outlays.

Expenditure Transfers – Transfers between appropriation and fund accounts used when the transaction relates to the purchase of goods and services or otherwise benefits the transferring account. Expenditure transfers are recorded as obligations/outlays in the transferring account and an offsetting collection in the receiving account if the transaction relates to the purchase of goods or services, or otherwise benefits the transferring account. If the receiving account is a general fund appropriation account or revolving fund account, the offsetting collection is credited to the appropriation or fund account. If the receiving account is a special fund or trust account, the offsetting collection is usually credited to a receipt account of the fund.

Expired Account – An appropriation fund account for which authority to incur new obligations has expired but is available for recording, adjusting, and liquidating open or unliquidated obligations properly chargeable to the original appropriation.

Fiscal Year – The Government’s accounting period. It begins on October 1 and ends on September 30 and is designated by the calendar year in which it ends.

Funds from Dedicated Collections – Funds financed by specifically identified revenues, provided to the Government by non-federal sources, often supplemented by other financing sources, which remain available over time and meet the three criteria described in the SFFAS No. 27, paragraph 11. These specifically identified revenues and other financing sources are required by statute to be used for designated activities, benefits or purposes and will be accounted for separately from the Government’s general revenues. At least one source of funds external to the Federal Government must exist for a fund to qualify as a fund from dedicated collections.

General Fund Expenditure Account – An appropriation account established to record amounts appropriated by law for the general support of Federal Government activities and the subsequent expenditure of these funds. It includes spending from both annual and permanent appropriations.

General Fund Receipt Account – A receipt account credited with all collections that are not earmarked by law for another account for a specific purpose. These collections are presented in the President’s budget as either governmental (budget) receipts or offsetting receipts. These include taxes, customs duties, and miscellaneous receipts.

Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS) – A Treasury operated Government-wide web-based accounting system used by Federal agencies to submit both budgetary and proprietary financial data.

Multiple Year Appropriation – An appropriation that is available for obligation for a definite period in excess of one fiscal year.

No-Year Appropriation – An appropriation that is available for obligation without a fiscal year limitation.

Non-budgetary Accounts – Accounts of the Government that do not belong in the budget because they do not represent net budget authority or outlays, but rather are a means of financing (such as deposit funds, direct loan, and loan guarantee financing accounts, and seigniorage).

Non-expenditure Transfer (NET) – A transaction that does not represent payment for goods and services but serves only to adjust amounts available in accounts. NETs do not appear in Treasury publications or in budget documents as receipts or expenditures, and therefore, do not affect the budget surplus or deficit.

Obligation – A legally binding agreement that will result in outlays, immediately or in the future. An obligation is a legal liability of the Government against an available appropriation.

Off-budget – Transactions of the Federal Government that would be treated as budgetary had Congress not designated them by statute as “off-budget.” The term is sometimes used more broadly to refer to the transactions of private enterprises that were established and sponsored by the Government, most especially “Government sponsored enterprises” such as the Federal Home Loan Banks.

On-budget – Transactions of the Federal Government included within the budget, refers to all budgetary transactions other than those designated as off-budget.

Outlay – A payment to liquidate an obligation (other than the repayment of debt principal or other disbursements that are “means of financing” transactions). Outlays generally are equal to cash disbursements but also are recorded for cash-equivalent transactions, such as the issuance of debentures to pay insurance claims, and in a few cases are recorded on an accrual basis such as interest on public issues of the public debt. Outlays are the measure of Government spending.

Proprietary Account – An account used to recognize and track assets, liabilities, net position accounts, revenues, and expenses.

Purpose Statute – Provides that agencies shall apply appropriations only to the objects for which the appropriations were made, except as otherwise provided by law 31 U.S.C. § 1301(a). There must exist a logical relationship between the expenditure and the appropriation, it must not be prohibited, and the expenditure must not be provided for in another appropriation.

Receipt Account – Receipt accounts are classified as governmental or budget, proprietary, and intra-governmental accounts. Governmental or budget receipts arise from the sovereign and regulatory powers unique to Government. Proprietary receipts are derived from market-oriented or business-like activities. Intragovernmental receipts are payments from one Government account to another.

Reprogramming – Shifting funds within an appropriation or fund account to use them for purposes other than those contemplated at the time of appropriation; it is the shifting of funds from one budget object class to another within an appropriation or from one program activity to another. Specific statutory authority may be required for reprogramming of funds and should be referenced on reprogramming documentation.

Rescission – Legislation enacted by Congress that cancels the availability of budget authority previously enacted before the authority would otherwise expire.

Standard Form (SF) 132, Apportionment and Reapportionment Schedules – Standard forms used to request apportionments from OMB and to apportion funds to VA.

Suballotments – Subdivision of allotments.

Suballowances – Subdivision of allowances.

Time – The legal period of an appropriation’s availability.

Transfer Authority – Shifting of all or part of the budget authority in one appropriation or fund account to another account. Agencies may transfer budget authority only as specifically authorized by law. The nature of the transfer determines whether the transaction is treated as an expenditure or a non-expenditure transfer.

Treasury Account Symbol (TAS) – Refers to the account identification codes assigned by the Department of the Treasury to individual appropriation, receipt, or other fund accounts. All financial transactions of the Federal Government are classified by TAS for reporting to the Department of the Treasury and OMB. TAS includes all the component pieces of Treasury Appropriation Fund Symbol plus any sub-accounts established by Treasury.

Treasury Appropriation Fund Symbol (TAFS) – Refers to the separate Treasury accounts for each appropriation account based on the availability of the resources in the account. The TAFS is a combination of Federal agency; allocation agency, when applicable; account symbol; and availability code (e.g., annual, multi-year, or no-year).

Unexpired Account – An appropriation fund account available for incurring new obligations.

Warrant –  The document that records, on the books of Department of the Treasury (Treasury) and of the federal agency to which an appropriation is made, the authority of the federal agency to use the amount of funds as specified in an appropriation act by Congress.

0204 Roles and Responsibilities

Office of General Counsel (OGC) is responsible for providing legal advice to safeguard VA and to ensure VA follows appropriation law and other statutory requirements.

Administration and Staff Offices are responsible for all aspects of budget formulation and execution, establishment of appropriate controls to ensure funds are used in accordance with appropriation and other legal requirements, and for the monitoring, tracking, and reporting of financial activities in accordance with all laws, regulations and guidance issued by control agencies.

Office of Budget (OB) is responsible for providing guidance and support to the Administrations and Staff Offices on matters relating to the formulation and execution the Department’s Budget. OB also coordinates the preparation, and justification of the Department’s annual budget request (i.e., the Congressional Budget Submission). OB serves as the primary liaison with OMB and relevant congressional committees during the formulation process, defending and promoting VA’s program plans and budget estimates before examiners and committee staff. OB is also responsible for obtaining apportionments from OMB and issuing Financial Management Allowances and Transfer of Disbursing Authority documents which authorize allotments from the Department to agencies, administrations, and staff offices to establish fund control points in VA’s accounting system.

Office of Financial Reporting (OFR) is responsible for assisting with the yearly processing of Treasury warrant transactions, beginning VA’s budget allocation process and for distributing warrants to VA Administration and Staff Offices. OFR is also responsible for processing Non-Expenditure Transfers in Treasury’s Central Accounting Reporting System (CARS).

Office of Financial Policy (OFP) is responsible for the establishment of new TAS/TAFS with Treasury.

Financial Services Center (FSC) is responsible for posting high level budget transactions (includes recording warrants) in VA’s financial system and for submitting and certifying financial data through GTAS.

0205 Policies

020501 General Policies

020502 Budget Formulation and Transmittal

020503 Appropriations

020504 Apportionment Requests, Operating and Spending Plans

020505 Continuing Resolution

020506 Processing Warrants

020507 Budget Execution and Control

020508 Reprogramming and Transfers

020509 Reporting of Budget Execution and Budgetary Resources

0206 Authorities and References

0207 Rescissions

Volume II, Chapter 2 – Budget Cycle and Fund Symbols, March 2023

Appendix A: Previous Policy Revisions

SectionRevisionOfficeReason for ChangeEffective Date
Various Full review OFPTo ensure policy is current and relevantMarch 2023
0203 DefinitionsUpdated definitionsOFPTo comply with OMB Circular A-11March 2023
0204 Roles and ResponsibilitiesUpdated roles and responsibilitiesOFPTo ensure roles and responsibilities reflect current dutiesMarch 2023
0205 PoliciesUpdated policy statements throughout the policy sections for clarityOFPEnhance reader understanding and ensure policy comply with financial regulationsMarch 2023
Appendix C: VA Funds and Availability by AdministrationUpdated Appendix COFPRevised listing of VA Funds in accordance with FAST Book and GTASMarch 2023
Appendix E: Warrant Request ProcessAdded Appendix EOFPTo provide guidance on how warrant letter will be completed and submitted to TreasuryMarch 2023
Appendix C: VA Funds and Availability by AdministrationUpdated Appendix COFPRevised listing of VA Funds in accordance with FAST Book and GTASAugust 2022
VariousReformatted to new policy format and completed five-year updateOFPReorganized chapter layoutMay 2022
0203 DefinitionsUpdated definitions – added, removed, and reworded definitions as neededOFPTo ensure definitions are consistent with those in other policiesMay 2022
0204 Roles and ResponsibilitiesUpdated roles and responsibilities – added, revised duties based on SME feedbackOFPTo ensure roles and responsibilities reflect current dutiesMay 2022
0205 PoliciesReorganized and revised policy statements for clarity and to address deficienciesOFPTo ensure policy statements are clear and accurate based on current authoritative guidanceMay 2022
0206 Authorities and ReferencesUpdated authorities and referencesOFPTo ensure policy guidance aligns with current authoritative documents and sourcesMay 2022
Appendix C: VA Funds and Availability by AdministrationUpdated Appendix COFPRevised listing of VA Funds in accordance with FAST Book and GTASMay 2022
Appendix D: TAS/TAFS Requests Review ProcessAdded Appendix DOFPTo provide guidance on establishment of TAS/TAFSDecember 2021
020202Added details around the budget formulation processFMBTTo provide clarity as to O/B’s role and requirements with iFAMSMarch 2018
020403Clarified role regarding budget requestsFMBTTo provide additional clarityMarch 2018
020202Added Budget Formulation Submission policyOFPNew financial systemMarch 2018
0204 Roles and ResponsibilitiesChanged the title of the Management and Financial Reporting Service to Financial Reporting ServiceOFPOrganizational name changeMarch 2018
Appendix BUpdated VA Funds list with current Treasury and FMS entriesOFPNewly established and updated fundsMarch 2018
Appendix BAdded Funds: 0140 Medical Community Care; 0172 Veterans Choice Fund; and 1122 Board of Veterans Appeals’VHAUpdated various fundsDecember 2016
Appendix BRemoved Fund: 6050 Employees Payroll Allotment Account, US Savings BondsVHAUpdated various fundsDecember 2016
Appendix BUpdated fund availability for Funds 0101 Compensation and Pensions Recovery Act and 1120 Native American Veteran Housing Loan Program AccountVHAUpdated various fundsDecember 2016
0201 OverviewIncluded information from original Volume II Chapter 1, General Information, 0101 OverviewOFPGeneral policy updatesSeptember 2012
0202 PoliciesIncluded information from original Volume II Chapter 1, General Information, 0101 OverviewOFPGeneral policy updatesSeptember 2012
0202 PoliciesDeleted section Types of Obligations and included in Volume II Chapter 5, Obligation Policy (revised)OFPGeneral policy updatesSeptember 2012
020205 Allotments and Sub-allotmentsAdded sentence to identify allowance/suballowance distribution of fundsOFPGeneral policy updatesSeptember 2012
020207 Receipt/Expenditure AcctsChanged FY to 2-digit per TFM guidanceOFPGeneral policy updatesSeptember 2012
020209 Availability of FundsClarified process when expired funds no longer availableOFPGeneral policy updatesSeptember 2012
020501 ApportionmentsIncluded additional information for apportionment processOFPGeneral policy updatesSeptember 2012
020507 FACTS II ReportingUpdated reported requirements in accordance with OMB Circular A-11, Preparation, Submission, Execution of the BudgetOFPGeneral policy updatesSeptember 2012
Appendix AClarified trust fund receipt account and included Treasury Financial Manual referenceOFPGeneral policy updatesSeptember 2012

Appendix B: VA Fund Accounts

Accounts for Purposes Other than Budget Presentation

Credit Reform Accounts

Appendix C: VA Funds and Availability by Administration

The following are VA funds maintained by Treasury. These accounts are active in the Treasury system for VA appropriation activity. Funds are subject to change based on the Appropriation Act and other regulatory legislature. The funds are listed based upon their program functions. The categorization of these funds may differ for reporting and analysis purposes. Refer to the Treasury FAST Book for regulatory references.

Veterans Health Administration
FundTitleNo-YearCurrent YearMulti-YearMisc/Non Approp
0131Emergency Department of Veterans Affairs Employee Leave FundX
0140Medical Community CareXXX
0152Medical Support and ComplianceXXX
0160Medical ServicesXXX
0161Medical and Prosthetic ResearchXX
0162Expenses, Medical FacilitiesXXX
0165DOD-VA Health Care Sharing Incentive FundX
0169Joint DOD/VA Medical Facility Demonstration FundXXX
0172Veterans Choice FundX
0173Veterans Medical Care and Health FundX
0181Grants for Construction of State Extended Care FacilitiesXX
4014Canteen Service Revolving FundXX
5287Medical Care Collections FundX
6020Personal Funds of PatientsX
8180General Post Fund, National HomesX
National Cemetery Administration
FundTitleNo-YearCurrent YearMulti-YearMisc/Non Approp
0129National Cemetery AdministrationXXX
0183Grants for the Construction of State Veterans CemeteriesX
5392National Cemetery Administration Facilities Operation FundX
8129Department of Veterans Affairs Cemetery Gift FundX
Veterans Benefits Administration
FundTitleNo-YearCurrent YearMulti-YearMisc/Non Approp
0102Compensation and PensionsX
0120Veterans Insurance and IndemnitiesX
0128Guaranteed Transitional Housing Loans for Homeless Veterans Program AccountX
0137Readjustment BenefitsX
0151General Operating ExpensesXXX
1114Vocational Rehabilitation Loans Program AccountX
1119Veterans Housing Benefit Program Fund Program AccountXX
1120Native American Veteran Housing Loan Program AccountXX
1121Filipino Veterans Equity Compensation Fund, Benefits ProgramX
2473Contributions from Military Personnel, Veterans Administration Educational Assistance Act of 1984X
2733Guaranty and Indemnity Direct Loan Finance, Downward Reestimates of SubsidiesX
2751Native American Veteran’s Housing Loans, Negative SubsidiesX
2751Native American Veteran’s Housing Loans, Downward ReestimatesX
2755Veterans Housing Benefit Loan Program, Negative SubsidiesX
2767Vocational Rehabilitation and Employment Direct Loan Financing, Downward Reestimates of SubsidiesX
2814Other Repayments of Investments and RecoveriesX
4009Servicemen’s Group Life Insurance FundX
4010Veterans Reopened Insurance FundX
4012Service-Disabled Veterans Insurance FundX
4025Veterans Housing Benefit Program Fund, Liquidating AccountX
4112Vocational Rehabilitation Direct Loan Financing AccountX
4124Veterans Housing Benefit Program Fund, Loan Sale Securities, Guaranteed Loan Financing AccountX
4127Veterans Housing Benefit Program Fund Direct Loan Financing AccountX
4129Veterans Housing Benefit Program Fund Guaranteed Loan Financing AccountX
4130Native American Veteran Housing Direct Loan Financing AccountX
4258Guaranteed Transitional Housing Loans for Homeless Veterans Guaranteed Loan Financing AccountX
4379Veteran Affairs Life InsuranceX
8132National Service Life Insurance FundX
8133Post-Vietnam Era Veterans Education AccountX
8150United States Government Life Insurance FundX
8455Veterans Special Life Insurance Fund, Trust Revolving FundX
VA (All Other)
FundTitleNo-YearCurrent YearMulti-YearMisc/Non Approp
0110Construction, Major ProjectsXX
0111Construction, Minor ProjectsXX
0142General AdministrationXXX
0167Information Technology SystemsXXX
0170Office of Inspector GeneralXXX
0869Fees for Legal and Judicial Services, Not Otherwise ClassifiedX
1060Forfeitures of Unclaimed Money and PropertyX
1099Fines, Penalties, and Forfeitures, Not Otherwise ClassifiedX
1122Board of Veterans AppealsXX
1123Veterans Electronic Health RecordX
1124Recurring Expenses Transformational FundX
1126Cost of War Toxic Exposures FundX
1130Asset and Infrastructure ReviewX
1435General Fund Proprietary Interest, Not Otherwise ClassifiedX
3200Collections of Receivables from Canceled AccountsX
3220General Fund Proprietary Receipts, Not Otherwise Classified, All OtherX
3241Monies Derived from the General Fund Returned to the General Fund of the U.S. Treasury, Veterans AffairsX
3500Collections and/or Payments Default Account, Veterans AffairsX
3502IPAC Default, Veterans AffairsX
3845Proceeds of Sales, Personal Property (Suspense)X
3875Budget Clearing Account (Suspense)X
3880Unavailable Check Cancellations and Overpayments (Suspense)X
3885Undistributed Intragovernmental PaymentsX
4018Pershing Hall Revolving FundX
4537Supply FundX
4539Franchise FundX
5459Capital Asset FundX
6275Withheld State and Local TaxesX
6276Other Federal Payroll Withholding, AllotmentsX
6278All Other Payroll WithholdingsX
6279Deductions from Veterans Benefits PaymentsX
6501Small Escrow AmountsX
6505Escrow Amounts, Departmental Administration, Veterans AffairsX
AMAFFMS Assets and Miscellaneous Accounts Fund (For iFAMS, the AMAF will be indicated by appending “CA,” C Fund for Assets, to the applicable fund code. For example, in iFAMS 0151CA is VBA’s AMAFGE, General Operating Expense fund)X

Appendix D: TAS/TAFS Requests Review Process

VA’s Office of Budget (OB), prior to taking action to affect a change in or create a new Treasury Account Symbol (TAS)/Treasury Appropriation Fund Symbol (TAFS), will consult with examiners in the OMB to ensure that potential changes comply with applicable laws or OMB guidance.

When a TAS/TAFS must be created, suspended, discontinued, or reactivated OB will complete the Treasury Account Action Request Form (See file below). OB will ensure that all applicable fields are populated (including the requester’s digital signature) and forwarding the form in Outlook to the Office of Financial Policy (OFP) vacoalertofp@va.gov for review and approval.

OFP will review to ensure the applicable fields have been completed accurately and verify by validating that the Federal law or regulation (e.g., P.L.) supports the request for a change or creation of a TAS/TAFS. If the form has pertinent information missing or is not complete, OFP will contact OB and work with them to resolve any questionable issues. OFP will forward approved request forms via email to the Bureau of Fiscal Services, Budget and Appropriation Analysis Section (BAAS) Group at BAASGroup@fiscal.treasury.gov.

BAAS requires requests to be on the latest version of the request form. The requestor will refer to the instructions page to fill out the form correctly. All applicable fields of the request form must be completed. The BAAS Group will need 5 to 7 business days to review and process the request.

Treasury’s BAAS Group will notify OFP when the request has been processed and approved. OFP will in-turn notify OB that the request has been approved. OB will take necessary actions (e.g., submit a fund request) to effect the required changes to VA’s accounting system.

Refer to the Authorities and References section above for the link to the Bureau of the Fiscal Service Fiscal Accounting Treasury Account Action Request Form (PDF).

Appendix E: Warrant Request Process

Warrant Request Letter Sample (Word):

<Add Letter head>

<Insert Date>

Budget Reporting Branch
Central Accounting and Reporting Division
Bureau of Fiscal Service
P.O. Box 1328
Parkersburg, WV 26106-1328

<Insert AGENCY/BUREAU> request the following warrant(s) to be posted in the <Insert MONTH period>.

Warrant Type – BETC Code
Choose an item.
Appropriations (remove if not applicable)
TASLegislationAmount
   
   
Special or Trust fund (remove if not applicable)
From TASTo TASLegislationAmount
    
    
Rescission (remove if not applicable)
TASSource of FundsOriginating legislationLegislationAmount
 Choose an item.   
 Choose an item.   

<Insert any additional information/comments>

If you have any question regarding this request, please contact <insert agency contact>.

Sincerely,

<insert signature>

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