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Chapter 08 - Relocation Packages

Volume XIV Chapter 08 – September 2023 Revisions

  • Various Sections – Corrected some formatting and removed hyperlinks throughout chapter with links available in Section 0806. Converted tables less than 4 columns to text for general update and formatting requirements.
  • Section 0801 – Removed HR previous guidance on approval of PCS relocation allowances. and added key points for OCHO Bulletin, published February 17, 2023.
  • Section 0804 – Updated Hiring Official and Servicing Human Resource (HR) Office to reflect bulletin guidance and made some grammar corrections for general update and OCHO Bulletin, published February 17, 2023.
  • Section 080501 – Changed section title and added current HR OCHO Bulletin guidance on approval of PCS relocation allowances for OCHO Bulletin, published February 17, 2023.
  • Section 0806 – Added link to OCHO Bulletin. Added or updated links for FTR and various other authorities and references. Reorganized list per writing procedures. General update.
  • Section 080502.01 – Minor reorganization of section when converting previous per diem table to text under para. A. Per Diem for formatting requirement.
  • Section 0808 – Changed section name from Questions to Policy Approval and updated. Questions POCs will be available on the OFP website. Leadership directed.
  • Appendix E – Placed table in an excel spreadsheet and provided link for formatting updates.
Chapter 08 - Relocation Packages

Volume XIV Chapter 08 – October 2021 Revisions

  • Section 0804  Roles and Responsibilities – Added Secretary of Veterans Affairs (SECVA) delegation of authority to positions for relocation authorities due to SECVA Memorandum, “Delegation of Authority for Travel and Conferences”.
  • Section 0807  Rescissions – Rescinded VA Financial Policy Volume XIV Chapter 8, Relocation Packages, January 2018 for general update.
  • Appendix D  Delegation of Authority – Added waive the Federal Travel Regulations within the Continental United States; authorize shipment of POV; authorize property management services due to SECVA Memorandum, “Delegation of Authority for Travel and Conferences”.
Chapter 08 - Relocation Packages

Volume XIV Chapter 08 – January 2018 Revisions

  • Various Sections
    • Removed all references to Public Law 114-113 due to Public Law 114-113 statute expiring.
    • Removed Appendix A, Chief of Staff Memorandum, “Appraised Value Offer Program” and all references, replacing with HRA HRML 05-17-01 (with link), as interim guidance on PCS and AVO approval level and determination requirements due to publication of HRA HRML 05-17-01, January 27, 2017.
  • Section 080501 – Clarified residence transaction eligibility in accordance with FTR § 302-11.4 for general policy update.
  • Appendices – Re-alphabetized all Appendices and links throughout the chapter with the removal of Chief of Staff Memorandum, “Appraised Value Offer Program”, previously published under Appendix A due to publication of HRA HRML 05-17-01, January 27, 2017.
Chapter 08 - Relocation Packages

Volume XIV Chapter 08 – August 2017 Revisions

  • Section 0801 – Modified FTR and Union agreement statement to provide clarity that regulations supersedes an agreement.
  • Section 080501.04 – Replaced per diem entitlement related to TDY at new position with link to Vol. XIV Ch. 2, Travel Per Diem for guidance to add link to reduce duplication of policy.
Chapter 08 - Relocation Packages

Volume XIV Chapter 08 – December 2016 Revisions

  • Various Sections – Reformatted to new policy format and completed 5 year review to reorganize chapter layout.
  • Section 0801 – Revised this chapter to focus on financial reimbursement processes. Referenced VA Directives 5005 and 5027, and Chief of Staff memorandum, “Appraised Value Offer Program” for policy on PCS, TCS, and AVO authorization. Added: FTR supersedes Union agreement statement; authority for OIG employees to follow OIG directives, policy, and guidance. OIG Report 15-02997-526 9/28/15; Office of Internal Controls (OIC) PCS Report; General Policy Update
  • Section 0803
    • Added: definitions for Appointing Official; Commuted Rate; Relocation Service Company. for general policy update;
    • Updated Immediate Family incorporating Domestic Partner with FTR link for accessing current definitions due to FTR Amendment 2015-02; and
    • Removed: definitions not referenced in the chapter and others deemed not necessary for general policy update.
  • Section 0804 – Added roles and responsibilities for: SECVA, Human Resources Admin. (HRA), Hiring Official, Servicing Human Resource (HR) Office, Financial Service Center (FSC) Permanent Change of Station (PCS) Travel Division, Office of Acquisition, Logistics, and Construction (OALC). Updated Approving Official and Traveler. Consolidated roles and responsibilities. Revisions due to OIG Report 15-02997-526 and OIC PCS Report.
  • Section 0805 – Reorganized subsections for general policy update.
  • Section 080501 – Added: subsections and reorganized guidance; reference to VA Directive 5005 and 5027 for approval of PCS relocation allowance entitlements ; reference to COSVA Memorandum for approval of AVO; Gaining Station, HR, and FSC approval for relocation, AVO, and Home Marketing Incentive (HMI) Award; documentation requirements; travel authorization and travel advance guidance; regulation on fraud during a relocation. Clarified time limits, reporting dates, waiver approvals, and extensions. Revisions due to FTR 2014-01, OIG Report, 15-02997-526, and OIC PCS Report.
  • Section 080502 – Improved guidance on Temporary Quarters Subsistence Expenses (TQSE) request, approval, time limit and extensions, and reimbursement requirements. Revisions due to OIG Report 15-02997-526 and general policy update.
  • Section 080503 – Added: FSC restrictions on initiating HMI award for SES, and SES Equivalent, Title 38 employees unless specifically authorized in AVO memorandum; requirements for assessing homesale programs. Removed AVO approval guidance. Revisions due to OIG Report15-02997-526 9/28/15, OIC PCS Report, and general policy update.
  • Section 080504 – Added miscellaneous expense requirements for flat fees for general policy update.
  • Section 080505 – Added policy on household good prepayments; use of ships for international shipping; HHG shipment pre-paid audit requirements; household good and shipping limitations; approving extended storage; determining storage locations; and unaccompanied air baggage shipping. Revisions due to OIC PCS Report.
  • Section 080506 – Added Property Management Services contracted negotiated rate requirements for OIC PCS Report.
  • Section 080508 – Added Property Management Services contracted negotiated rate requirements for OIC PCS Report.
  • Section 080509 – Updated relocation withholding and income tax requirements. for FTR Amendment 2014-01.
  • Section 0806 – Updated references and links removed outdated links for general policy update.
  • Section 0807 – Rescinded Relocation Packages chapter for revised chapter.
  • Section 0808 – Updated Point of Contact information for general policy update.
  • Appendices – Reorganized based on order of occurrence in Chapter and removed previous Appendices N and O, on transfers and other Outside of the Continental United States allowances for general policy update.
  • Appendix A – Added Chief of Staff Memorandum, “Appraised Value Offer Program”, dated November 10, 2016 for OIG Report 15-02997-526.
  • Appendix B – Added HR and FSC relocation allowance and AVO documentation requirements. Removed procedures on accessing the PCS Travel Portal, provided link to FSC guidance. Revisions due to OIC PCS Report and general policy update.
  • Appendix C – Added Property Management Services contracted negotiated rate requirements due to OIC PCS Report.
  • Appendix E – Added: delegation authority for 50-mile distance waiver, 90 day reporting, 30 day waiver for second year extension; extensions of HHG storage; and unaccompanied air baggage. Removed relocation approvals. Revisions due to general policy update and OIC PCS Report.
  • Appendix F – Added guidance on travel advances due to OIC PCS Report.
  • Appendix G – Updated privately-owned vehicle mileage rate and effective date for general policy update.
  • Appendix H – Updated TQSE maximum daily allowable amounts for general policy update.
  • Appendix I – Added COSVA authorization requirement to initiate reimbursement of HMI Award to SES, and SES Equivalent, Title 38 employees for Public Law 114-113.