Financial Policy Documents Changelog

• All Sections – Updated to new format and performed content review, reorganized chapter; full review
• 0703 Definitions – Added certifying officials; discussed throughout policy

Volume Change – Move to Volume XV with other payroll chapters making Volume III available for obligations chapters.

• Various Sections – Corrected some formatting and removed hyperlinks throughout chapter with links available in Section 0806. Converted tables less than 4 columns to text for general update and formatting requirements.
• Section 0801 – Removed HR previous guidance on approval of PCS relocation allowances. and added key points for OCHO Bulletin, published February 17, 2023.
• Section 0804 – Updated Hiring Official and Servicing Human Resource (HR) Office to reflect bulletin guidance and made some grammar corrections for general update and OCHO Bulletin, published February 17, 2023.
• Section 080501 – Changed section title and added current HR OCHO Bulletin guidance on approval of PCS relocation allowances for OCHO Bulletin, published February 17, 2023.
• Section 0806 – Added link to OCHO Bulletin. Added or updated links for FTR and various other authorities and references. Reorganized list per writing procedures. General update.
• Section 080502.01 – Minor reorganization of section when converting previous per diem table to text under para. A. Per Diem for formatting requirement.
• Section 0808 – Changed section name from Questions to Policy Approval and updated. Questions POCs will be available on the OFP website. Leadership directed.
• Appendix E – Placed table in an excel spreadsheet and provided link for formatting updates.

• Various Sections
  • Reformatted to new policy format and completed a five-year update adding FTR and U.S.C. authorities. Leadership directed.
  • Added, updated or clarified Definitions and Roles and Responsibilities for a general update.
  • Added Sections for Continuity of Operations Plan; Disaster Emergency Medical Personnel System; Evacuation or Pandemic. Leadership directed.
  • Updated subsections for Employees with a Disability or Special Need; Emergency Travel; Threatened Law Enforcement Officers; Death of an Employee; and Witness Testimony. for a general update.
  • Removed previous Appendices: Appendix A: Federal Travel Regulation References; Appendix B: Witness Travel, Appendix C: Procedures for Threatened Law Enforcement Officers/Investigative Employees, and Appendix D: Threatened Law Enforcement Officers or Investigative Employees – Maximum Daily Per Diem Expenses for Accompanied Travel for a general update.
  • Added Appendices: Appendix A: Revision History; Appendix B, Continuity of Operations Plan – Limited Emergency Travel Authorization; and Appendix C, Continuity of Operations Plan – Instructions to Travelers for a general update.

• Various Sections – Updated FTR citations throughout the chapter for FTR Amendment, September 2022.
• Section 0301 – Added OGC and Union Statements to make consistent with other Volume XIV Travel chapters.
• Section 0302 – Updated key points for general update.
• Section 0303 – Added definition for competent medical authority and special needs for general update.
• Section 0304 – Added Reasonable Accommodation Coordinator responsibilities for general update.
• Section 030501 – Added policy on reasonable accommodations for travel transportation expenses for general update.
• Section 030504 – Updated this section to address policy on authorizing new premium economy class other than coach class and FTR citations for FTR Amendment, September 2022, Directed by Office of General Counsel (OGC) and Office of Resolution, Management, Diversity and Inclusion (ORMDI).
• Section 030505 – Created separate section for other than coach class and updated policy on approval for disabilities and special needs for FTR Amendment, September 2022, Directed by OGC and ORMDI.
• Sections 030507, 030508, and 030513 – Updated VA Form 0899 use for business and first class only for FTR Amendment, September 2022.
• Section 0306 – Updated VA Form 0899 name and added links to VA Form 0899a and 0899b as directed by OGC and ORMDI.

• Overall – Full policy update to align with current laws and regulations.
• Section 0103 – Update to definitions to be consistent with and aligned with OFP precedence.
• Section 010504 – Add transmittal letter as part of required content of the AFR submission as required under 31 U.S.C § 3516(e)
• Appendices – All appendices updated for most current reporting period for relevancy to current period reporting.
• Appendix E – Added FSC Financial Accounting Service (FAS) iFAMS Annual Close Memo due to VA Offices transitioning to new iFAMS accounting system.
• Appendix H – AFR and MRL critical deadlines and milestones combined for deadlines presented in single format for FY23 tracking purposes.

• Various Sections
  • Performed full review to update guidance to reflect changes in OMB Circular A-123, Appendix C issued on March 5, 2021.
  • Rearranged appendices to be aligned with tolerable rate to add language regarding Tolerable Rate change update.
• Section 0902 Revisions – Created new Appendix A, Revision History section for updated policy format.
• Section 0903 Definitions – Updated and added various definitions to align with tolerable rate changes and other edits for new guidance from OMB for Tolerable Rate change.
• Section 0904 Roles and Responsibilities – Updated various roles and responsibilities for a full review.
• Appendix J: Tolerable Rate – Added Appendix J to ensure compliance with Tolerable Rate to add guidance on establishing a Tolerable Rate.

• Section 0105 – Included examples of documentation to be completed and maintained for JVs to clarify requirements for JV supporting documentation.
• Appendix I – Added appendix for supporting documentation examples for journal vouchers.
• Various Sections – Removed Appendix B, adjusted remaining appendices, updated section 0108 and added link to sample OF 1017G in 0106 Authorities and References for formatting update.

Volume Change – Move to Volume XV, Payroll to assign Volume III to obligations policies.

• Section 0903 Definitions – Added definition of ‘Impairment’ to policy in response to NFR 23-6 PPE IC Testing memo.
• Section 090503 – Lease Capitalization to define the lease capitalization threshold.
• Section 090510 – Added indicators for potential impairment in response to NFR 23-6 PPE IC Testing memo.
• Appendix I – Interim iFAMS Procedures to Transfer Completed Assets from iFAMS to FMS for assets originating in iFAMS with Receiving Agency in FMS.

• Various Sections – Full review of policy to ensure policy is current.
• Section 1003 – Updated definitions as needed to ensure definitions are correct.
• Section 1005 – Added 38 C.F.R. § 36.4527 as guidance for foreclosed property acquired related to NADLs to properly reflect guidance for VA’s foreclosed property acquired.

• Various Sections
  • Reformatted to new policy format and completed full review for a full update.
  • Updated office name of Veteran Readiness and Employment Service for office name change.
• Section 0705 Policies – Updated policy statements to properly reflect current loans receivable accounting and reporting requirements.

• All Sections – Format and references review and update for a full review.
• Section 0802 – Moved prior revisions to Appendix A to focus on most recent revisions only up front.
• Section 0804 – Revised responsibility statements and added Under Secretaries et al for format standard.
• Section 080501 – Revised description of lease authority under 38 U.S.C. §§ 2412 and 8122 for clarification.
• Section 080504 – Added references to FASAB and OMB Circular A-11 for clarification.

• Various Sections – Apply format changes for a full update.
• Section 0703 – Add ADA for clarity.
• Section 070501 – Add VA Funds Control policy references as a significant resource for this subject matter.
• Sections 070505 and 0706
  • Add parking facility revenue references in agreement with Vol II Ch 2E.
  • Add Government ethics and personal property liquidation references to add donation guidance and restrictions.
• Appendix A – Restore guidance on jury and witness service and fees to helpful information and references.
• Appendix B – Add Gift Acceptance Delegation Memo to clarify authority.

• Various Sections – Completed full review.
• Section 070502 Intragovernmental Advances – Updated to include G-Invoicing to properly reflect partner agencies’ preferred method of either IPAC or G-Invoicing to properly reflect partner agencies’ preferred method of either IPAC or G-Invoicing.