A system of records is a group of any records under the control of any agency from which information is retrieved using the individual’s name or some form of unique identifying number, symbol, or other identifier assigned to the individual.
The Privacy Act requires federal agencies that maintain a system of records to publish a notice, commonly referred to as Systems of Records Notices or SORNs, in the Federal Register identifying:
- The purpose for which information about an individual is collected.
- What type of information is being collected.
- How the information is shared.
- What an individual must do if they want to access or amend any record maintained about them.
| SOR Number/Federal Register Citation | Size | System Title | Publication Date | Summary | Point of Contact |
|---|---|---|---|---|---|
| 01VA022 (Consolidated) | 78.4 KB | Accreditation Records-VA | 12/20/2013 | This system contains records of individuals who have applied for accreditation, are currently accredited, or have been recommended for accreditation by the VA to represent claimants as claim agents or attorneys. The system also contains records of investigations into the legality of representation by ndividuals not accredited by the VA representing claimants for VA benefits. | Jonathan Taylor/Christa Shriber |
| 102VA05 / 65 FR 46551 | 227 KB | Agency-Initiated Personnel Actions (Title 38)-VA | 7/28/2000 | The records in this system contain identifying information such as contact information and Social Security Number for current and former VA employees and supporting documentation related to processing of disciplinary and adverse actions. | Roy Coles |
| 105VA10P4Q / 85 FR 7407 | 206 KB | Agent Orange Registry-VA | 2/7/2020 | The documents in this system consist of code sheet records from examinations of veterans who may have been exposed to dioxin or other toxic substances in an herbicide or defoliant. | Shonta Wright |
| 02VA135 | 174 KB | Applicants for Employment Under Title 38, USC-VA | (Published Prior to 1995) | The records in this system include applications for employment and any related testing for appointment positions under 38 USC Chapter 73, which includes physicians, nurses, dentists, physical therapists and additional licensed or certified positions, as well as positions under 38 USC Chapter 75 in the Veterans Canteen Services. | Hattie Mcleod |
| 99VA13 / 74 FR 14613 | 159 KB | Automated Safety Incident Surveillance and Tracking System-VA | 3/31/2009 | This system contains contact information, personal identifying information and information regarding work related injuries for VA employees, contractors, volunteers and other individuals performing services for the VA, to track medical care and services provided and identify system-wide problems. | Shonta Wright |
| 37VA27 / 79 FR 41744 | 190 KB | Beneficiary Fiduciary Field System (BFFS)-VA | 7/17/2014 | The records in this system collect information to provide authorized individuals access to VA on behalf of VA beneficiaries. It includes identifying information such as Social Security Number, assessments, economic and social information regarding beneficiaries and fingerprints, qualification information for fiduciaries. | Jennifer Copeland, Seamus Welch |
| 04VA10 / 88 FR 42010 | 180 KB | Blood Product and Information-VA | 6/28/2023 | This system permits tracking blood product from donor registration through disposition of the product by maintaining records of individuals who donate blood at a Veterans Health Administration (VHA) location or blood bank. | Shonta Wright |
| 90VA194 / 89 FR 19021 | 192 KB | Call Detail Records-VA | 3/15/2024 | This system contains call detail records of individuals who are assigned VHA telephone numbers, are authorized to use VHA telephone numbers or who bill calls to VHA. | Bradley Mills |
| 197VA10 / 89 FR 6568 | 199 KB | Caregiver Support Program—Caregiver Record Management Application (CARMA)—VA | 2/1/2024 | Information in this system of records is used to administer, monitor and track services delivered through VA's Caregiver Support Program including documentation of calls to the Caregiver Support Line. The CARMA workflow management system is being used for Social Security number matching and other data field requirements. In addition, information in this system of records is used to respond to Congressional and/or internal and external stakeholders on the performance of the VA Caregiver Support Program. | Constance Walters |
| 75VA001B / 87 FR 36584 | 188 KB | Case and Correspondence Management - VA (CCM) | 6/17/2022 | The purpose of this system is to permit VA to identify and respond to individuals and/or organizations who have submitted correspondence or documents to VA. The system of records also contains documents generated within VA that may contain the names, addresses and other identifying information of individuals who conduct business with VA. | Uriel Williams |
| 88VA244 / 83 FR 40140 | 199 KB | Centralized Accounts Receivable System/Centralized Accounts Receivable On-Line System (CAR/CAROLS, combined system referred to as CAO) | 8/13/2018 | This system contains documents related to collection of debts owed to the US by individuals and other entities who participated in benefit programs, received erroneous pay or whose debt to any Federal, State or local agency was referred to the VA. | Morgen Egesdal |
| 18VA05 | 174 KB | Centralized Staffing System-VA | (Published Prior to 1995) | This system contains information regarding employees in specified occupations and at specified grade levels leading to centralizedmanagerial or executive positions and include identifying information such as Social Security Number, work experience, awards and ratings. | Christopher Wunsch |
| 165VA05CCSP / 89 FR 83949 | 210 KB | Child Care Subsidy Program-VA | 10/18/2024 | This system contains the records used by the Child Care Records Management System (CCRMS) which provides a mechanism for online application processing; subsidy benefit requests; and the tracking, filing, retrieving, and storing of documents. | Willie Swailes |
| 186VA10D / 86 FR 6979 | 195 KB | Community Care (CC) Provider Profile Management System (PPMS)-VA | 1/25/2021 | This system is focused on the implementation and maintenance of a provider directory to be used by the multiple VA portfolios. | Rashida Franklin |
| 142VA10 / 88 FR 48958 | 184 KB | Community Residential Care and Medical Foster Home Programs - VA | 7/28/2023 | The records in this system include personal identifying information including Social Security Numbers, background checks, financial information, home inspections and medical records for veterans who reside in Community Residential Care or Medical Foster Home homes. | Shonta Wright |
| 58VA21/22/28 / 86 FR 61858 | 289 KB | Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records-VA | 11/8/2021 | This system contains records relating to the administration of claims of veterans, servicemembers, reservists, their spouses and dependents for a wide variety of Federal veteran's benefits. | Michael Palmer |
| 97VA10 / 85 FR 84119 | 182 KB | Consolidated Data Information System-VA | 12/23/2020 | This system contains medical records and personal information such as social security numbers and dates of birth for veterans, their dependents, active duty personnel, and those who receive health care service at the VA for purposes of compiling statistical studies supporting VA policies regarding health services. | Shonta Wright |
| 131VA047/88 FR 63674 | 224 KB | Corporate Travel and Charge Cards- VA | 9/15/2023 | This system contains personal information such as Social Security Number, contact information, and charge card applications and statements for all VA employees who have a Government issues charge card. | Maribel Opente |
| 11VA51 / 84 FR 16141 (Contains Exemptions) | 187 KB | Criminal Investigations-VA | 4/17/2019 | The records in this system relate to investigations into violations of criminal laws by VA employees, veterans and other VA beneficiaries, and private citizens in performance of official duties or related to VA programs and operations. | Christopher Connor (OIG) |
| 155VA10/ 88 FR 63678 | 179 KB | Customer Relationship Management System (CRMS)-VA | 9/15/2023 | The purpose of these records is used for historical reference, quality assurance, training, statistical reporting, tracking and managing inbound and outbound customer contacts across channels (e.g., telephone, email, mail, chat), and maintaining customer support history. These records are used by Member Services Call Center agents to provide customer support to Veterans and their family members by allowing agents to resolve inbound calls and achieve first-call resolution as well as provide an efficient desktop, workflow, contact history and knowledge management capabilities. These records are also used to answer Veteran questions about VA and their care and enhance VA’s ability to provide timely, valid responses to Veteran inquiries about benefits, eligibility and other matters. | Shonta Wright |
| 140VA00REG / 85 FR 36664 | 184 KB | Department of Veterans Affairs Federal Docket Management System Commenter Information (VAFDMS Commenter Info)-VA | 6/17/2020 | The information in this system includes contact information for individuals who have voluntarily submitted public comment to a VA rulemaking notice. | Jeffrey Martin |
| 146VA005Q3 / 73 FR 16093 | 161 KB | Department of Veterans Affairs Identity Management System (VAIDMS)-VA | 3/26/2008 | The information in this system is provided by VA employees, contractors and anyone needing long term access to VA facilities and includes identifying information such as Social Security Number, Personal Identity Verification Card (PIV) information and the results of background investigations. | Christopher Layton |
| 145VA005Q3 / 87 FR 39592 | 201 KB | Department of Veterans Affairs Personnel Security File System (VAPSFS)-VA | 7/1/2022 | The records in this system are used to provide investigative and related administrative, adjudicative, and other information necessary to determine whether an individual is suitable or fit for Government employment; eligible for physical access to VA controlled facilities and information systems; eligible to hold sensitive positions (including but not limited to eligibility for access to classified information); fit to perform work for or on behalf of the U.S. Government as a contractor; qualified to perform contractor services for the U.S. Government; or loyal to the United States; while maintaining compliance with applicable legal, | Trish Moore |
| 203VA08 / 87 FR 31058 | 220 KB | Diversity and Equal Employment Opportunity (EEO) Program Records-VA | 5/20/2022 | This system is used by ORMDI and VA facilities located in various geographic areas to administer and manage the following programs: Harassment Prevention Program (HPP); Reasonable Accommodation/Personal Assistance Services (RA/PAS) Program; Religious Observance, Practice or Belief (hereinafter "Religious Beliefs") Program; External Civil Rights Discrimination Program (ECP); Diversity and Inclusion Program. | Gina Suppa, William Preston |
| 115VA10 / 85 FR 44953 | 209 KB | Education Debt Reduction Program-VA | 7/24/2020 | This system contains information from VA employees who apply for educational assistance awards under the provisions of the VA Education Debt Reduction Program (EDRP) and include identifying information such as Social Security Number, and contact information as well as educational loan information and any award amounts. | Shonta Wright |
| 110VA10 / 86 FR 17888 | 201 KB | Employee Incentive Scholarship Program-VA | 4/6/2021 | The records and information may be used for determining and documenting individual applicant eligibility for scholarship awards, calculating the service commitments for scholarship recipients, ensuring program financial accountability, monitoring individual applicant educational progress, monitoring the employment status of scholarship recipients during their periods of obligated service, terminating the employee from the program, and evaluating and reporting program results and effectiveness. | Shonta Wright |
| 08VA05 / 88 FR 4885 | 222 KB | Employee Medical File System Records (Title 38)-VA | 1/25/2023 | This system of records supports the Department by tracking employee health. The records are maintained for a variety of purposes, including: meeting the mandates of law, Executive Orders or regulations (e.g., Department of Labor Occupational Safety and Health Administration, Department of Justice, National Archives and Records Administration, and Office of Workers' Compensation Programs (OWCP) regulations. | Tracey Therit |
| 09VA05 | 174 KB | Employee Unfair Labor Practice Charges and Complaints, Negotiated Agreement Grievances and Arbitrations-VA | (Published Prior to 1995) | This system contains records related to VA employees who have filed unfair labor practice charges or complaints and negotiated agreement grievances. | Christopher Wunsch |
| 147VA10 / 86 FR 46090 | 241 KB | Enrollment and Eligibility Records-VA | 8/17/2021 | This system contains records related to anyone who has applied for VA health benefits and may include identifiers such as date of birth, contact information, images, financial information, insurance and treatment information. | Shonta Wright |
| 150VA10 / 88 FR 75387 | 236 KB | Enterprise Identity and Demographics Records-VA | 11/2/2023 | The records in this system include identifying information including Social Security Number, contact information, educational background, financial information, military service and eligibility information for VHA patients and their providers. | Shonta Wright |
| 202VA005Q / 86 FR 68721 | 186 KB | Federal Case Management Tool (FCMT)- VA | 12/3/2021 | The purpose of the FCMT is to track the initial arrival of a Service Member into the VA and DoD health care systems and their subsequent movement among VA health facilities, as well as monitor benefits applciation and administration details. This history includes all benefits award details to include application dates, award decisions, dates, and amounts. | Freda Perry |
| 119VA005R1C / 86 FR 64293 | 244 KB | Freedom of Information Act (FOIA) Records-VA | 11/17/2021 | This system contains contact information for individuals who have filed Freedom of Information Act and Privacy Act requests with the VA as well as processing information and the responses to the requests. | Michael Sarich |
| 144VA026 / 72 FR 53622 | 151 KB | General Counsel Legal Automation Workload System (GCLAWS)-VA | 9/19/2007 | This system provides case tracking and management tools for the Office of General Counsel and may include identifying information including Social Security Number, contact information, financial information and medical information for Veterans and their beneficiaries, VA employees and service providers. | Sharon Weiner |
| 76VA05 / 65 FR 45131 | 237 KB | General Personnel Records (Title 38) - VA | 7/20/2000 | This system maintains human resources information on VA employees appointed under Title 38 U.S.C. 7306, 7401(1), 7401(3) and 38 U.S.C. 7405 including work history, training records, certifications and benefits. | Roy Coles |
| 63VA05 | 174 KB | Grievance Records-VA | (Published Prior to 1995) | This system contains records related to grievances filed by current or former VA employees including witness statements, correspondence, and decision. | Stephanie Barbour |
| 93VA10 / 86 FR 52546 | 230 KB | Gulf War Registry-VA | 9/21/2021 | The documents in this system consist of code sheet records which document responses to questionnaires from veterans who may have been exposed to toxic substances or environmental hazards while serving during the Gulf War from August 2, 1990. | Shonta Wright |
| 77VA10E2E/ 85 FR 7395 | 190 KB | Health Care Provider Credentialing and Privileging Records-VA | 2/7/2020 | The documents in this system relate to the credentialing and privileging of health care providers currently or formerly employed or otherwise utilized by the VHA and applicants to the VHA for health care provider positions. | Shonta Wright |
| 168VA005 / 86 FR 6975 | 187 KB | Health Information Exchange-VA | 1/25/2021 | The records and information stored in VA computer systems, including the Data Access Service (DAS) and VA contracted systems, such as Cerner products, may be used for the ongoing communication of current healthcare, benefit and claims adjudication data, for VA Data Sharing and interoperability initiatives with VA partners. | Shonta Wright |
| 73VA10 / 88 FR 38131 | 208 KB | Health Professional Scholarship Program, and Visual Impairment and Orientation and Mobility Professional Scholarship Program-VA | 6/12/2023 | This system is used to determine and document individual applicant eligibility for scholarship awards, selecting applicants to receive awards, calculating service commitments for program participants, ensuring program financial accountability, monitoring educational progress of participants, monitoring the employment status of scholarship participants during periods of obligated service, terminating employees from the program (upon completion or breach), and evaluating and reporting program results and effectiveness. | Shonta Wright |
| 107VA008B / 86 FR 6971 | 208 KB | Health Program Evaluation-VA | 1/25/2021 | The information in this system is obtained from records of clinical assessments of patients conducted at VA facilities and compiled to conduct analyses and projections to improve VA services. | Ryan Stiegman |
| 180VA10D / 86 FR 46097 | 187 KB | HealthShare Referral Manager (HSRM)-VA | 8/17/2021 | This system automatically generates referrals and authorizations for all Veterans receiving care in the VA community and contains information including identifying information such as Social Security Number, contact information, taxpayer identification, eligibility and health care provider details. | Melissa Livingston |
| 116VA08 / 77 FR 5313 | 149 KB | Historical Alternative Dispute Resolution Data-VA | 2/2/2012 | The documents in this system relate to Alternate Dispute Resolution (ADR) cases entered into by VA employees and other individuals and contain employment information for ADR participants, administrative information on the case and the outcome. | Katie M. Manderson |
| 171VA056A / 78 FR 63311 | 197 KB | Human Resources Information Systems Shared Service Center (HRIS SSC)-VA | 10/23/2013 | This system maintains personnel data related to VA employees, contractors and appointees and include contact information, identifiers such as Social Security Number, work history, pay history, education and training. | Rick Osborne |
| 89VA10 / 88 FR 17639 | 185 KB | Income Verification Records-VA | 3/23/2023 | The documents in this system include Federal Tax Information (FTI), social security information, pay stubs and other earning receipts for veterans and their spouses or dependents who have applied for or received VA health care benefits. | Shonta Wright |
| 05VA026 / 73 FR 72121 | 146 KB | Individual Correspondence Records-VA | 11/26/2008 | This system contains correspondence from individuals outside the VA to the VA Office of General Counsel (OGC) and documents the OGC's response to that correspondence. Outside correspondents include veterans, dependents and beneficiaries of veterans, non-profit organizations, businesses, attorneys and other individuals. | Sharon Weiner |
| 14VA05 / 75 FR 70778 | 148 KB | Individuals Serving on a Fee Basis or Without Compensation (Consultants, Attendings, and Others or Paid Indirectly through a Disbursement Agreement) Personnel Records-VA | 11/18/2010 | The documents in this system are used to evaluate the qualifications of residents appointed under 38 U.S.C. 7406 whose stipends and fringe benefits are centrally administered under the provisions of 38 U.S.C. 7406(c). | Rick Osborne |
| 13VA047 / 88 FR 60269 | 194 KB | Individuals Submitting Invoices-Vouchers For Payment-VA | 8/31/2023 | This system contains vendor invoices and payment records of contractors, vendors, non-salaried employees, consultants, attendings, fee basis physicians and dentists, and patients. | Johnathan Lindow, Dominique Banks |
| 151VA005OP6 / 80 FR 27437 | 189 KB | Inquiry Routing & Information System (IRIS)-VA | 5/13/2015 | This system tracks inquiries and suggestions submitted via the VA Web Site or VA Call Center and contains contact information, identifying information such as Social Security Number and military service numbers for individuals who contacted the VA. | Diane Huber |
| 196VA007 / 88 FR 12445 | 246 KB | Insider Threat Program | 2/27/2023 | This System of Records allows VA to establish capabilities to detect, deter, and mitigate insider threats. VA will use the System of Records to facilitate management of insider threat inquiries; identify potential threats to VA resources and information assets; manage referrals of potential insider threats to and from internal and external partners; provide authorized assistance to lawful administrative, civil, counterintelligence, and criminal investigations; and provide statistical reports and meet other insider threat reporting requirements. | Natalie Booker, Christopher Bean |
| 66VA53 / 84 FR 16145 (Contains Exemptions) | 188 KB | Inspector General Hotline (Complaint Center) Records | 4/17/2019 | The records in this system relate to individuals who are subjects of complaints, complainants and witnesses of official complaints made to the VA Office of Inspector General and includes identifying information such as Social Security Number, contact information, and investigation reports. | Christopher Connor (OIG) |
| 152VA10 / 86 FR 68043 | 238 KB | Integrated Ethics Web Database (IEWeb)-VA | 11/30/2021 | The information in this system relates to ethical consultations for VHA medical treatment facilities and includes medical records, identifying information such as Social Security Number, employment information, and information on health care providers for individuals who have sought VA health care services. | Shonta Wright |
| 162VA10 / 89 FR 35929 | 201 KB | Investigative Database-OMI-VA | 5/2/2024 | This system contains information on persons receiving and providing care from the VHA and includes medical information, identifying information such as Social Security Number, contact information, treatment information for the purposes of investigations by the Office of Medical Inspector. | Shonta Wright |
| 69VA10 / 86 FR 23048 | 204 KB | Ionizing Radiation Registry-VA | 4/30/2021 | The documents in this system consist of code sheet records and medical records for veterans who may have been exposed to ionizing radiation while on active duty and had an Ionizing Radiation Registry (IRR) examination at a VA medical facility. | Shonta Wright |
| 216VA10 / 89 VA 59970 | 240 KB | Law Enforcement Officer Evaluations (LEO Evals) – VA | 7/24/2024 | This system of records is used to assist with occupational placements VA police officer candidates and officers undergoing psychological evaluations for hire and annually thereafter. Psychological evaluations, testing, and notes will contain data to assess the applicant’s or employee’s psychological fitness to meet the functional requirements of a VA police officer position. VA Handbook 0730, Security and Law Enforcement, appendix A, dated August 11, 2000, describes the medical standards for VA police officer applicants and incumbents. VA Handbook 0730 states that the VA police officers must possess emotional and mental stability. These guidelines are consistent with VA Handbook 0720, Procedures to Arm Department of Veterans Affairs Police, dated January 24, 2000. These standards are based on 5 CFR 339.301. | Shonta Wright |
| 136VA10P2 / 83 FR 11308 | 183 KB | Library Network (VALNET)-VA | 3/14/2018 | This system contains personal information including Social Security Number, contact information, and work location for any individual who has used the VA interlibrary loan services. | Shonta Wright |
| 16VA026 / 74FR 11182 | 150 KB | Litigation Files-VA | 3/16/2009 | The records in this system are VA litigation and administrative investigation (other than Veterans appeals) files and include pleadings, briefs and evidentiary matter related to litigants and their representatives. | Sharon Weiner |
| 17VA26 / 88 FR 44462 | 204 KB | Loan Guaranty Fee Personnel and Program Participant Records-VA | 7/12/2023 | The documents in this system are applications by individuals to become VA-approved fee basis appraisers, compliance inspectors, fee attorneys, or management brokers and contain information including identifying information such as Social Security Number, taxpayer identification numbers, contact information and professional qualifications. | Steve Varlas |
| 55VA26 / 88 FR 63686 | 194 KB | Loan Guaranty Home, Condominium and Manufactured Home Loan Applicants Records, Specially Adapted Housing Applicant Records and Vendee Loan Applicant Records-VA | 9/15/2023 | The purpose of this system is to identify potential liability to the Federal Government for exposure to loans guaranteed by VA; to maintain data to accurately provide information pursuant to annual congressional reporting obligations; to conduct oversight over the loan process and review loans issued by lenders for compliance to credit underwriting policies; and to allow for the review of eligibility and entitlements for Veteran applicants as well as compliance to policies by the program participants (which would include lenders, servicers, appraisers, builders, staff appraiser reviewer (SARs), underwriters, compliance inspectors, and other requesters. | Robert Colin Deaso |
| 190VA70 / 85 FR 23134 | 192 KB | Matter Tracking System (MTS)-VA | 4/24/2020 | The information in this system is used for reporting and tracking incidents contemplated by the Department of Veterans Affairs Accountability and Whistleblower Protection Act of 2017 and includes records from Whistleblowers, Disclosing Parties and Persons of Interest. | Tanya Guimont |
| 20VA138 / 74 FR 53585 | 110 KB | Motor Vehicle Operator Accident Records - VA | 10/19/2009 | The documents in this system consist of physical fitness reports, driving tests, reports and evidence regarding any motor vehicle accident for VA employees authorized to operate a Government-owned vehicle or individuals involved in a motor vehicle accident at a VA facility | Shonta Wright |
| 130VA10 / 89 FR 13806 | 220 KB | MyHealtheVet Administrative Records-VA | 2/23/2024 | The records in this system contain personally identifying information such as date of birth, Social Security Number, and contact information for individuals registered for a MyHealthVet account as well as transaction information and web analytics. | Shonta Wright |
| 121VA10 / 88 FR 22112 | 189 KB | National Patient Databases-VA | 4/12/2023 | This system contains records for all individuals receiving and providing health care from VHA and includes patient medical record abstracts, patient identifying information, benefits and Patient Satisfaction Survey Data for the purposes of statistical data and workload tracking. | Shonta Wright |
| 33VA10/ 88 FR 32296 | 178 KB | National Prosthetic Patient Records–VA | 5/19/2023 | Documents in this system concern appeals to the Board of Veterans Appeals regarding initial decisions on claims for Federal Veteran's benefits and includes contact information, transcripts and fee agreements. | Shonta Wright |
| 149VA008A / 86 FR 6985 | 185 KB | Non-Health Data Analyses and Projections for VA Policy and Planning-VA | 1/25/2021 | This system contains records related to anyone who has applied for VA non-health related benefits and may include identifying information such as Social Security Number, military service information, financial information and claims information. | Ryan Stiegman |
| 23VA10NB3 / 80 FR 45590 | 207 KB | Non-VA Care (Fee) Records-VA | 7/30/2015 | The records in this system include application, eligibility, and claim information regarding payment determination for medical services provided to VA beneficiaries by non-VA healthcare institutions and providers and contain identifying information such as Social Security Number, medical information and military service information. | Shonta Wright |
| 211VA0478C / 88 FR 911 | 179 KB | Online Forms Submission-VA | 1/5/2023 | OFS is an online form entry portal that provides VA employees and contractors the ability to submit a request (e.g., visitor access requests, facility access requests, procurement requests, etc.) and route a request to relevant individuals for approval. | Princess Miller |
| 213VA0475A1/ 88 FR 38139 | 179 KB | Other Government Agencies-VA | 6/12/2023 | This system stores administrative and financial records that are generated during the medical and financial claim request and adjudication process. These records document VA FSC activities related to claims processing and are the means that other government agencies such HHS and ICE IHSC use to determine the status of their claims or historical requests. | Farid Nia Rajabi |
| 100VA10H / 86 FR 6988 | 188 KB | Patient Advocate Tracking System Replacement (PATS-R)-VA | 1/25/2021 | These records contain complaints from individuals regarding VA medical care, benefits, or encounters with health care facility personnel and information used to investigate and resolve the issues. | Shonta Wright |
| 24VA10A7 / 85 FR 62406 | 295 KB | Patient Medical Records-VA | 10/2/2020 | This system contains a Consolidated Health Record (CHR) for patients and includes identifying information such as Social Security Number, medical history, employment history, medical benefit and eligibility information, and patient admission and discharge information. | Shonta Wright |
| 212VA10/ 88 FR 32292 | 188 KB | PAWS Portal-VA | 5/19/2023 | The Privacy Act of 1974 requires that all agencies publish in the Federal Register a notice of the existence and character of their systems of records. Notice is hereby given that the Department of Veterans Affairs (VA) is establishing a new system of records entitled, "PAWS Portal-VA" (212VA10). "PAWS" is an acronym for "Puppies Assisting Wounded Servicemembers". | Stephania Griffin |
| 208VA0478C / 88 FR 63684 | 180 KB | Payroll Processing and Reporting- VA | 9/15/2023 | To maintain a system(s) for managing payroll related information including, but not limited to time and attendance, salary, deductions, and other personal information like addresses and beneficiaries. Systems and application that are listed above contains SSN, EIN, Retirement codes and contributions, OASDI Wages, TSP, and Military Service Deposits. The primary function of OFMR is a tool that we used to respond to customer service inquiries and data request. Projects include but are not limited to, Public Law 111–163, Post Quimby and Adams cases, Premium Pay for Periods of Leave, Clothing Allowance and Environmental Differential Leave (EDP). | Jonathan Lindow |
| 194VA189 / 85 FR 84123 | 186 KB | PayVA (QCR) Debt Management | 12/23/2020 | The information collected from thePayVA user is needed to verify the information entered is applied to the correct debt. | Alicia Pagel (Debt Management Center) |
| 98VA10 / 88 FR 25074 | 182 KB | Performance Improvement Management System (PIMS), Deployment Management System (DMS)-VA | 3/15/2024 | The information in this system is from applications from VA employees to be deployed as health care providers in times of national emergencies. | Bradley Mills |
| 27VA047 / 77 FR 39346 | 193 KB | Personnel and Accounting Integrated Data System-VA | 7/2/2012 | The records in this system include identifying information such as Social Security Number, contact information, employing organization, salary, pay plan, and other information used to administer the pay, leave, and travel requirements related to VA employees. | John W. Scott |
| 103VA07B / 89 FR 23638 | 218 KB | Police and Security Records-VA | 4/4/2024 | The records and information contained in this system of records are necessary for the effective administration and management of the Department's nationwide Security and Law Enforcement Program. The collection and use of accurate, up-to-date data is necessary for the purpose of enforcing the law and protecting persons and property on VA property. | Edward Dubois |
| 170VA22 / 87 FR 25706 | 177 KB | Principles of Excellence Centralized Complaint System - VA | 5/2/2022 | This system collects complaints regarding VA educational assistance benefits and includes information such as identifying information including Social Security Number and records of communication with the complainant. | Joshua Lashbrook |
| 101VA05 / 65 FR 45137 | 229 KB | Professional Standards Board Action and Proficiency Rating Folder (Title 38)-VA | 7/20/2000 | This system contains personal information such as date of birth and Social Security Number, employment information and actions by the Professional Standards Board regarding personnel actions. | Roy Coles |
| 64VA10 / 87 FR 25703 | 182 KB | Readjustment Counseling Program (RCS) Vet Center Program-VA | 5/2/2022 |