Privacy Impact Assessments are required by the E-Government Act of 2002 and are used to identify and mitigate privacy risks in information technology systems, projects, and programs.
A privacy impact assessment is:
- An analysis of what Personally Identifiable Information is being collected.
- Why the Personally Identifiable Information is being collected.
- How the Personally Identifiable Information will be collected, used, accessed, shared, safeguarded and stored.
Privacy Impact Assessments are consistently reviewed to ensure they are accurate and up to date.
Below is a list of VA Privacy Impact Assessments:
| System Name | SystemName | Size | Date | State | City | Facility | Year | Administration | Host | Region | FileName | SystemID |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 4Cast Managed Service | 4Cast Managed Service | 788 KB | 08/03/2021 | 2021 | VACO | AWS GovCloud | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY214CastPIA.pdf | 1 | |||
| Access to Care Assessing (ATC) | Access to Care Assessing (ATC) | 895 KB | 10/17/2022 | 2022 | VHA | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AccesstoCareAssessingPIA.pdf | 2 | |||
| Administrative Data Repository (ADR) | Administrative Data Repository (ADR) | 1,037 KB | 04/10/2023 | 2023 | VHA | AITC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AdministrativeDataRepositoryADRPIA.pdf | 3 | |||
| Advanced Medication Platform (AMPL) - Pharmacy Graphic User Interface (GUI) | Advanced Medication Platform (AMPL) - Pharmacy Graphic User Interface (GUI) | 928 KB | 04/25/2022 | 2022 | VHA | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AdvancedMedicationPlatformPharmacyGUIAMPLAssessingPIA.pdf | 4 | |||
| Advanced Patient OracLe for Learning in Oncology (APOLLO) | Advanced Patient OracLe for Learning in Oncology (APOLLO) | 925 KB | 08/09/2022 | 2022 | VHA | MAG Cloud | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AdvancedPatientOracLeforLearninginOncologyAPOLLOPIA.pdf | 5 | |||
| AIDIN: Web-Based Post-Acute Care Referral Management System | AIDIN: Web-Based Post-Acute Care Referral Management System | 922 KB | 12/08/2022 | 2023 | VHA | AWS | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AIDINWebBasedPostAcuteCareReferralManagementSystemPIA.pdf | 6 | |||
| AINS - eCase -E | AINS - eCase -E | 978 KB | 09/17/2021 | 2021 | VACO | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AINSeCaseEPIA.pdf | 7 | |||
| Alexsys Team | Alexsys Team | 993 KB | 09/07/2022 | 2022 | VHA | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AlexsysTeamPIA.pdf | 8 | ||||
| Altair Knowledge Hub | Altair Knowledge Hub | 928 KB | 04/19/2021 | 2021 | VBA | Immersion Cloud | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AltairKnowledgeHubPIA.pdf | 9 | |||
| Analytics and Business Intelligence LAN (KSS) | Analytics and Business Intelligence LAN (KSS) | 1,051 KB | 01/17/2023 | 2023 | VHA | AITC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AnalyticsandBusinessIntelligenceLANKSSPIA.pdf | 10 | |||
| Appeals Resource Management System (ARMS) | Appeals Resource Management System (ARMS) | 876 KB | 12/06/2022 | 2023 | VACO | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AppealsRMSAssessingPIA.pdf | 11 | |||
| Appraisal Management Services | Appraisal Management Services | 1,058 KB | 03/18/2022 | 2022 | VBA | AWS Cloud | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AppraisalManagementServicesAMSPIA.pdf | 12 | |||
| Arches | Arches | 893 KB | 01/04/2023 | 2023 | VHA | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23ArchesPIA.pdf | 13 | |||
| Area Albany | Area Albany | 1,346 KB | 01/23/2023 | New York | Albany | Samuel S. Stratton Veterans Affairs Medical Center, Oneonta CBOC, Catskill CBOC, Clifton Park CBOC, Fonda CBOC, Glens Falls CBOC, Kingston CBOC, Plattsburgh CBOC, Saranac Lake CBOC, Schenectady CBOC, Westport CBOC, Albany Vet Center, Albany VA Annex Offices, Gerald B.H. Solomon Saratoga National Cemetery, and Elk Street Office. | 2023 | AREA | VAEC/Data Center | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaAlbanyPIA.pdf | 14 |
| Area Amarillo | Area Amarillo | 1,013 KB | 04/17/2023 | Texas | Amarillo | Amarillo VA Health Care System, Lubbock Outpatient Clinic, Clovis Outpatient Clinic, Childress Outpatient Clinic, Dalhart Outpatient Clinic, Amarillo Vet Center, Lubbock Vet Center, and the VISN 17 Human Resources Center. | 2023 | AREA | VAEC/Data Centers | Continental | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaAmarilloPIA.pdf | 15 |
| Area Augusta | Area Augusta | 1,182 KB | 03/15/2022 | Georgia | Augusta | Charlie Norwood VA Medical Center Uptown, Charlie Norwood VA Medical Center Downtown, Aiken SC. Community Based Outpatient Clinic, Athens GA. Community Based Outpatient Clinic Statesboro GA. Community Based Outpatient Clinic, Augusta VET Center, Hatcher Building (Network Contracting), and the Phoenix Building (Centralized Accounting). | 2022 | AREA | VAEC | Southeast | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaAugustaPIA.pdf | 16 |
| Area Baltimore | Area Baltimore | 1,202 KB | 12/01/2022 | Maryland | Baltimore | Baltimore, Loch Raven and Perry Point Medical Centers, along with five Outpatient Clinics (Cambridge VA Clinic, Eastern Baltimore County VA Clinic, Fort Meade VA Clinic, Glen Burnie VA Clinic, Pocomoke City VA Clinic); Baltimore Regional Office (BRO); Annapolis National Cemetery, Baltimore National Cemetery and Loudon Park National Cemetery; and VHA Vet Centers in Aberdeen, Annapolis, Baltimore, Dundalk, Elkton, and Salisbury Maryland. | 2023 | AREA | VAEC | Mid-Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaBaltimorePIA.pdf | 17 |
| Area Bath-Canandaigua | Area Bath-Canandaigua | 1,443 KB | 01/06/2023 | New York | Area Bath-Canandaigua | Bath VA Medical Center, Canandaigua VA Medical Center, Bath National Cemetery, Woodlawn National Cemetery, Rochester-Calkins VA Clinic, Elmira VA Clinic, Wellsville VA Clinic, Coudersport VA Clinic, Wellsboro VA Clinic, Rochester-Clinton Crossings VA Clinic and the Rochester Vet Center. | 2023 | AREA | VAEC/Data Center | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaBathCanandaiguaPIA.pdf | 18 |
| Area Cincinnati | Area Cincinnati | 1,127 KB | 04/12/2023 | Ohio | Cincinnati | Cincinnati Veterans Administration Medical Center (VAMC) and Fort Thomas Domiciliary. Leased CBOC's include Florence Community Based Clinic (CBOC), Bellevue CBOC, Dearborn CBOC, Hamilton CBOC, Norwood CBOC, Georgetown CBOC, and Clermont CBOC. Other leased locations consist of the National Infectious Disease Service (NIDS), Tele-ICU, Warehouse, VBA Satellite office, 909 Vine Street, and VISN 10 Headquarters. | 2023 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaCincinnatiPIA.pdf | 19 |
| Area Cleveland | Area Cleveland | 1,351 KB | 06/03/2022 | Ohio | Cleveland | Northeast Ohio Health Care System, Akron VA Clinic (CBOC), Canton VA Clinic (CBOC), David F. Winder VA Clinic (CBOC), East Liverpool VA Clinic (CBOC), Lake County VA Clinic (CBOC), Lorain VA Clinic (CBOC), New Philadelphia VA Clinic (CBOC), Parma VA Clinic (CBOC), Ravenna VA Clinic (CBOC), Sandusky VA Clinic (CBOC), Warren VA Clinic (CBOC), Youngstown VA Clinic (CBOC), the Cleveland VA Regional Office (VBA) and the Ohio Western Reserve National Cemetery. | 2022 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaClevelandPIA.pdf | 20 |
| Area Coatesville | Area Coatesville | 1,042 KB | 05/24/2022 | Pennsylvania | Coatesville | Coatesville VA Medical Center (CVAMC), West Norriton CBOC, and Delaware County CBOC | 2022 | AREA | VAEC | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaCoatesvillePIA.pdf | 21 |
| Area Detroit | Area Detroit | 1,580 KB | 04/22/2021 | Michigan | Detroit | John D. Dingell VA Medical Center; Detroit Michigan VA Regional Office; Pontiac VA CBOC; Yale VA CBOC; Detroit Domiciliary; NCA - Great Lakes National Cemetary; Detroit Vet Center; Pontiac Vet Center; Dearborn Vet Center; Macomb County Vet Center. | 2021 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AreaDetroitPIA_508.pdf | 22 |
| Area Detroit | Area Detroit | 1,370 KB | 07/20/2022 | Michigan | Detroit | John D. Dingell VA Medical Center, Detroit Michigan VA Regional Office, Pontiac VA CBOC, Yale VA CBOC, Detroit Domiciliary, National Cemetery Administration - Great Lakes National Cemetery, Detroit Vet Center, Pontiac Vet Center, Dearborn Vet Center, and Macomb County Vet Center. | 2022 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaDetroitPIA.pdf | 23 |
| Area Hines | Area Hines | 1,174 KB | 11/14/2022 | Illinois | Hines | VHA Medical Center, Edward Hines Jr. VA Hospital, VBA Regional Office, Vets Centers; Aurora, Forest Park, Orland Park, CBOCS; Aurora, Hoffman Estates, Joliet, Kankakee, LaSalle, Oak Lawn, NCA Abraham Lincoln and OI&T Hines Office of Information Field Office, OI&T Hines Information Technology Center, OGC Hines, VACO Westchester Office of Resolution Management, Westchester Health Care System VISN 12 Great Lakes, Westchester Procurement & Logistics Office. | 2023 | AREA | VAEC/Data Centers | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaHinesPIA.pdf | 24 |
| Area Hudson Valley | Area Hudson Valley | 1,105 KB | 01/31/2022 | New York | Castle Point | VA Hudson Valley Health Care System, Middletown Vet Center, White Plains Vet Center, Carmel Clinic, Eastern Dutchess/Pine Plains Clinic, Goshen Clinic, Monticello Clinic, New City Clinic, Port Jervis Clinic and the Poughkeepsie Clinic | 2022 | AREA | VAEC | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaHudsonValleyPIA.pdf | 25 |
| Area Iowa City | Area Iowa City | 1,014 KB | 11/09/2022 | Iowa | Iowa City | Iowa City VA Health Care System, Burlington VA Clinic Cedar Rapids VA Clinic, Cedar Rapids Community Resource and Referral Center, Cedar Rapids Vet Center, Coralville Clinic; Davenport VA Clinic, Davenport Community Resource and Referral Center, Decorah VA Clinic; Dubuque VA Clinic; Galesburg VA Clinic, Ottumwa VA Clinic, Quincy VA Clinic, Sterling VA Clinic; and Waterloo VA Clinic, Keokuk National Cemetery, and Rock Island National Cemetery. | 2023 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaIowaCityPIA.pdf | 26 |
| Area Los Angeles | Area Los Angeles | 1,097 KB | 04/11/2023 | California | Los Angeles | VA Greater Los Angeles Healthcare System (VHA), Los Angeles Regional Office (VBA), Los Angeles Ambulatory Care Center (OPC), Sepulveda Ambulatory Care Center and Nursing Home (OPC), Bakersfield Community Based Outpatient Center (CBOC), East Los Angeles Community Based Outpatient Clinic (CBOC), Lancaster Community Based Outpatient Clinic (CBOC), San Luis Obispo Community Based Outpatient Clinic (CBOC), Santa Barbara Community Based Outpatient Clinic (CBOC), Santa Maria Community Based Outpatient Clinic (CBOC), Ventura Community Based Outpatient Clinic (CBOC), Antelope Valley Vet Center, Bakersfield Vet Center, Chatsworth Vet Center, East Los Angeles Vet Center, Los Angeles Vet Center, San Luis Obispo Vet Center, Sepulveda Outstation Vet Center, Ventura Vet Center, West Los Angeles Vet Center, Bakersfield National Cemetery (NCA) and Los Angeles National Cemetery (NCA). | 2023 | AREA | VAEC | Pacific | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaLosAngelesPIA.pdf | 27 |
| Area Milwaukee | Area Milwaukee | 1,408 KB | 05/23/2022 | Wisconsin | Milwaukee | 1. Clement J. Zablocki Medical Center (VHA), 2. Milwaukee VA Regional Office (VBA) (includes VA Office of General Counsel on-site), 3. Wood National Cemetery (NCA), 4. Honey Creek Corporate Center - Great lakes Acquisition Center (VA), 5. Appleton Community Based Outpt Clinic (VHA), 6. Cleveland Community Based Outpt Clinic (VHA), 7. Union Grove Community Based Outpt Clinic (VHA), 8. Green Bay Health Care Center (VHA), 9. Community Resource and Referral Center (VHA), 10. Milwaukee Vet Center (VHA), 11. Green Bay Vet Center (VHA), 12. Vets Place Central / CVI (VHA), 13. Honey Creek Corporate Center (VHA HR), 14. Mitchell Street Pension and Fiduciary (VBA), 15. Eau Claire Field Office (VBA), 16. Green Bay Veteran Readiness and Employment Office (VBA) | 2022 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaMilwaukeePIA.pdf | 28 |
| Area New Mexico | Area New Mexico | 1,328 KB | 06/08/2023 | New Mexico | Albuquerque | Raymond G. Murphy VA Medical Center (501); Albuquerque Regional Benefits Office (340); Santa Fe National Cemetery (904), Fort Bayard National Cemetery (885); Albuquerque, Santa Fe and Farmington, NM Vet Centers; VA Cooperative Studies Program (CSP), Albuquerque, NM; Rio Rancho, Santa Fe, Las Vegas, Espanola, Taos, Farmington, Gallup, Artesia, Alamogordo, Truth or Consequences, NM and Durango, CO Community Based Outpatient Clinics (CBOCs) | 2023 | AREA | VAEC | Pacific | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/06/FY23AreaNewMexicoPIA.pdf | 29 |
| Area New York City | Area New York City | 1,474 KB | 03/07/2023 | New York | New York City | New York Harbor HealthCare Systems New York Campus, Brooklyn Campus, St. Albans Community Living Center, VBA New York Regional Office, Harlem CBOC, St. Island CBOC, Brooklyn Vet Center, Harlem Vet Center, Manhattan Vet Center, St. Island Vet Center, Queens Vet Center, and Cypress Hill National Cemetery | 2023 | AREA | VAEC | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AreaNewYorkCityPIA.pdf | 30 |
| Area Oklahoma City | Area Oklahoma City | 1,130 KB | 06/09/2023 | Oklahoma | Oklahoma City | Oklahoma City VA Health Care System, Oklahoma City Vet Center, 14th Street Clinic, North May Community-Based Outpatient Clinic (CBOC), North Oklahoma City CBOC, South Oklahoma City CBOC, Ada CBOC, Altus CBOC, Ardmore CBOC, Blackwell CBOC, Clinton CBOC, Elgin Ft. Sill National Cemetery, Enid CBOC, Lawton/Ft. Sill CBOC, Lawton Vet Center, Norman CBOC, Shawnee CBOC, Stillwater CBOC, Tinker AFB CBOC, Yukon CBOC, and Wichita Falls, TX CBOC. | 2023 | AREA | VAEC/Data Centers | Continental | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/06/FY23AreaOklahomaCityPIA.pdf | 31 |
| Area Phoenix | Area Phoenix | 1,293 KB | 06/13/2023 | Arizona | Phoenix | Carl T. Hayden VA Medical Center, Phoenix Regional Benefits Office, and the National Memorial Cemetery of Arizona | 2023 | AREA | VAEC | Pacific | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/06/FY23AreaPhoenixPIA.pdf | 32 |
| Area Prescott | Area Prescott | 1,103 KB | 06/21/2023 | 2023 | AREA | VAEC/Data Centers | Pacific | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/07/FY23AreaPrescottPIA.pdf | 33 | |||
| Area Wichita | Area Wichita | 947 KB | 08/05/2022 | Kansas | Wichita | 1.Robert J Dole VAMC 2.Wichita VA Regional Center Office 3.Vet Center 4.Community Based Outpatient (Hays KS, Dodge City KS, Salina KS, Parsons KS) | 2022 | AREA | VAEC | Midwest | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22AreaWichitaPIA.pdf | 34 |
| Area Wilmington | Area Wilmington | 1,111 KB | 09/07/2021 | Delaware | Wilmington | Wilmington VA Medical Center; Dover Kent County VA CBOC Clinic; Georgetown Sussex County VA CBOC Clinic; Vineland Cumberland County VA CBOC Clinic; Northfield Atlantic County VA CBOC Clinic; Cape May Cape May County VA CBOC Clinic; Wilmington Vet Center; Georgetown Sussex County Vet Center; Southern NJ Vet Center; Montchanin Annex; Wilmington VBA Regional Office. | 2021 | AREA | VAEC | North Atlantic | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AreaWilmingtonPIA_508.pdf | 35 |
| Automated Eligibility Tool (AET) | Automated Eligibility Tool (AET) | 969 KB | 10/05/2021 | 2021 | VACO | AITC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AUTOMATEDELIGIBILITYTOOLAETPIA_508.pdf | 36 | |||
| Automated Insertion Management System (AIMS) | Automated Insertion Management System (AIMS) | 874 KB | 05/20/2021 | Pennsylvania | Lebanon | VAMC | 2021 | VHA | AIMS DataStation | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY21AutomatedInsertionManagementSystemAIMSPIA.pdf | 37 |
| Automated Standardized Performance Elements Nationwide (ASPEN) | Automated Standardized Performance Elements Nationwide (ASPEN) | 915 KB | 03/29/2023 | 2023 | VBA | PITC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23AutomatedStandardizedPerformanceElementsNationwideASPENPIA.pdf | 38 | |||
| Beneficiary Travel Self-Service System (BTSS) | Beneficiary Travel Self-Service System (BTSS) | 1,321 KB | 11/23/2022 | 2023 | VHA | VAEC MAG | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23BeneficiaryTravelSelfServiceSystemBTSSSPIA.pdf | 39 | |||
| Benefits Delivery Network (BDN) | Benefits Delivery Network (BDN) | 839 KB | 03/02/2023 | 2023 | VBA | PITC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY23BenefitsDeliveryNetworkBDNPIANew.pdf | 40 | |||
| Benefits Integration Platform Data Synchronization | Benefits Integration Platform Data Synchronization | 915 KB | 05/31/2022 | 2022 | VBA | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22BenefitsIntegrationPlatformDataSynchronizationPIA.pdf | 41 | |||
| BIP Compensation and Pension User Interface (CPUI) | BIP Compensation and Pension User Interface (CPUI) | 981 KB | 03/25/2022 | 2022 | VBA | VAEC | EOHQ | https://department.va.gov/privacy/wp-content/uploads/sites/5/2023/05/FY22BIPCompensationandPensionUserInterfaceCPUIPIA.pdf | 42 | |||