General Freight Program
Onboarding
The onboarding period for new Transportation Service Providers in the VA General Freight program has closed. The new open period will be published at a later date.
Freight transportation
CONUS to CONUS, International, and CONUS to Off-Shore Locations
This page is for VA Transportation Service Providers ONLY. VA employees please see our intranet page.
The VA Transportation and Logistics Center, a Division of Office of Acquisition and Logistics, is responsible for managing freight shipments for all VA activities. Typical shipments are for transporting new or used vehicles, construction equipment, furniture, station property, VA-owned trailers/containers, laboratory moves, office moves, personnel records, medical records, and medical supplies and equipment used in direct and indirect patient care to sites inside the Continental United States, and between CONUS and Alaska, Hawaii, Puerto Rico, and internationally to and from Guam, Manila, South Korea, Germany and many other international origins or destinations. To participate in the VA General Freight Transportation Services Program read the VA Tender of Service (TOS) regulations and then submit the documentation indicated under Freight TSP Qualification Documentation.
Submit the Freight TSP Qualification documents and Certificates of Liability Insurance to vatlc2@va.gov.
Freight regulations for TSPs
Freight TSP qualification documentation
- How to submit freight rates to VATLC
- VA Form 0744 Uniform Tender of Rates and Charges: User -Fillable
- LTL Rate Tender Data Sheet
- Truckload Rate Tender Data Sheet
- TSP Certification of Eligibility – Form Letter 049-3
- TSP Letter of Intent – Form Letter 049-2
- Include a current Certificate of Liability Insurance for cargo (minimum $100,000 for LTL shipments and $250,000 for truckload shipments) and general liability.
- New VA Carrier Setup Checklist
- VA 744 VA Tender Checklist
How to submit freight rates to VA Transportation & Logistics Center
Documents may be emailed to vatlc2@va.gov.
For assistance, calls may be made to (202) 372-6046 or (202) 664-9385.
Make certain you have a registered Standard Carrier Alpha Code (SCAC). Originals of your Certificate of Liability coverage documents must be sent directly FROM YOUR INSURANCE CARRIER. The minimum truckload cargo liability is $250,000, LTL minimum is $100,000. Our bills of lading show the shipment valuation. Most shipments (90%) are valued below $100,000.00. All VA freight shipments are made with the freight description of Freight, All Kinds (FAK).
The rates initially submitted must be your best offer. Tenders may be cancelled upon 30 day’s notice and rates may be increased upon 30 day’s notice. Rates may be decreased with a one-day notice.
VA Form 0744, Uniform Tender of Rates and Charges, is required for submitting rates.
With TL tenders, do not split rates to a state such as for northern and southern California or northern and southern Florida, or for eastern and western Pennsylvania, etc. Send only one rate for an entire state. If rates to a state are split, the rates for that state will not be entered into our database system. All points of a state must be served whether for LTL or TL services.
Instructions are included in the spreadsheet. LTL line haul rates are presented as a percentage of the VA Baseline Rate Table. Accessorial charges are presented as a percentage of the VA 100 Rules tariff item. Minimum charges are presented as a flat charge.
Shipments with conditions not covered by your tender(s) will require special one-time-only rate quotes. These quotes will be binding and take precedence over tender rates. Rate quotes must be presented using the VA Rate Quote Request Form provided from our office. Quotes must be dated, signed and have an original signature. They may be emailed to vatlc2@va.gov. Transport of mobile homes, heavy equipment, laboratory moves, and blanket wrapped furniture moves will require special rate quotes.
Instructions are included in the spreadsheet linked above. TL line haul rates are presented as a cost per mile. Accessorial charges are presented as a percentage of the VA 100 Rules tariff item. Minimum charges are presented as a flat charge.